Overview
Litigation Legal Secretary Jobs in San Diego, CA at Allen, Semelsberger & Kaelin, LLP
About Us:
We are a five-attorney premier boutique law firm in downtown San Diego’s beautiful Marina District, across from the Santa Fe Depot and the Embarcadero. After 20 years of stellar service, our head legal secretary is retiring. Thus, we are seeking a meticulous, sharp, and experienced Legal Secretary to join our team. The ideal candidate will take ownership of our master calendar, navigate the particulars of multi-county California court procedures, and provide vital administrative and litigation support. This is a unique opportunity to become part of a friendly and established team in a bright, modern office with expansive views and abundant natural light.
Position Summary:
We are looking for a skilled professional who seamlessly blends administrative organization, digital proficiency, and knowledge and application of court rules and procedures. In this role, you will be primarily responsible for managing the firm’s litigation calendar using Tabs3/PracticeMaster, calculating and inputting statutory and local deadlines, and supporting our attorneys and paralegals from case inception through trial across various California superior courts.
Key Responsibilities:
- Master Calendaring & Docketing: Accurately calculate, track, and input all critical dates (statutory and trial related deadlines, hearings, depositions, and mediations) using Tabs3/PracticeMaster across multiple California court jurisdictions.
- Court E-Filing & Document Preparation: Prepare, format, proofread, and execute electronic filings across various California courts while assisting with document review and the preparation of trial materials for general litigation cases.
- Case File & Data Management: Maintain and organize comprehensive physical and electronic case files, manage data entry, and oversee filing systems with meticulous attention to detail.
- Business Record Subpoenas Coordination: Prepare subpoenas for service, and coordinate with process servers (such as Nationwide Legal) for the reliable service and filing of documents and perform necessary follow-ups.
- Scheduling & Project Support: Assist attorneys and paralegals with arranging travel, scheduling appointments, client meetings, and supporting overall project management tasks.
- Deadline Auditing & Proactive Alerts: Regularly cross-check case files and upcoming deadlines within Tabs3/PracticeMaster, issuing proactive reminders to the legal team to prevent last-minute scrambles.
Qualifications & Skills:
- Minimum of 10+ years of recent experience as a litigation legal secretary or litigation assistant in a California law firm.
- Hands-on experience with legal practice management and docketing software, specific proficiency in Tabs3/PracticeMaster a plus, for rules-based calendaring across multiple California jurisdictions.
- Demonstrable, hands-on expertise with California Civil Procedure deadline calculations and multi-county local court rules.
- Administrative background is strongly preferred.
- Proficiency in Corel WordPerfect as well as Microsoft Office Suite (Word, Excel, Outlook), alongside strong writing skills for legal drafting, proofreading, and professional correspondence.
- Exceptional organizational skills combined with effective communication abilities—both written and verbal—to support seamless client interactions and team collaboration.
- Demonstrated ability to handle confidential information and sensitive materials with absolute integrity.
Pay: $35.00 – $47.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Free parking
- Health insurance
- Life insurance
- Paid time off
- Profit sharing
- Vision insurance
Work Location: In person
Title: Litigation Legal Secretary
Company: Allen, Semelsberger & Kaelin, LLP
Location: San Diego, CA
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