Overview
Legal Administrative Assistant Jobs in Tallahassee, FL at Hallway Hiring, LLC
Title: Legal Administrative Assistant
Company: Hallway Hiring, LLC
Location: Tallahassee, FL
Job Title: Legal Assistant
Company: Confidential, to be shared with qualified applicants
Location: Tallahassee, FL (onsite)
Schedule: Full Time, Monday – Friday, 8:30am – 5:30pm
Summary of Qualifications:
- 1+ years of administrative support in a professional office setting
- Law firm experience preferred
- Bachelor's degree preferred
Position Summary:
The Legal Assistant provides administrative and substantive support to attorneys
handling litigation and transactional matters. This role is responsible for ensuring
efficient case management, accurate document preparation, and compliance with court
procedures and deadlines. The position requires strong organizational skills, attention to
detail, and the ability to manage multiple priorities in a deadline-driven environment.
Essential Duties and Responsibilities:
- Draft, format, and proofread legal documents, including pleadings, motions, discovery, and correspondence
- Perform electronic filing (e-filing) in accordance with applicable state and federal court rules and procedures
- Maintain and manage attorney calendars, including scheduling hearings, depositions, meetings, and tracking deadlines
- Coordinate logistics with courts, opposing counsel, clients, and third-party vendors
- Organize, maintain, and update case files in both electronic and physical formats
- Assist with trial and hearing preparation, including assembling exhibits, binders,and supporting materials
- Monitor case deadlines and ensure timely completion of assigned tasks
- Handle routine correspondence and communications on behalf of attorneys
- Conduct basic legal and factual research as directed
- Assist with time entry, billing support, and expense tracking as needed
Knowledge, Skills, and Abilities:
- Strong proofreading, grammar, and document formatting skills
- High level of organization and attention to detail
- Ability to prioritize tasks and manage competing deadlines
- Effective written and verbal communication skills
- Proficiency in Microsoft Office Suite and legal case management systems (preferred)
- Ability to maintain confidentiality and exercise sound judgment
- Professional demeanor and appearance appropriate for an office setting
Education and Experience:
- 1+ years of administrative support in a professional office setting
- Prior experience in a legal assistant or litigation support role preferred
- Bachelor's degree preferred
Work Environment:
- Position requires the ability to work effectively within the firm’s office environment as currently structured, including regular on-site presence and collaboration with attorneys and staff
Compensation: Up to $50,000 annually + benefits, commensurate with experience
