Overview
Legal Operations Jobs in New York, NY at Integrated Resources, Inc ( IRI )
Title: Legal Operations
Company: Integrated Resources, Inc ( IRI )
Location: New York, NY
Job Title: Legal Operations Lead, Rate & Vendor Management
Location: New York, NY 10036
Duration: 9 Months (Extension Possible)
Key Responsibilities:
Vendor Management, Rate Review & Harmonization
- Manage law firm and vendor rate cards; review and approve rate changes and new rate proposals in alignment with internal policies.
- Perform rate analysis and approval, ensuring alignment with internal policies and compliance with agreed terms.
- Track and verify correct rate billing across all legal vendors, ensuring accuracy and alignment with agreed-upon terms and billing guidelines.
- Maintain records of engagement contracts, billing arrangements, rate structures, and vendor profiles.
- Assist with firm harmonization and panel optimization efforts
- Support rate harmonization initiatives to drive consistency and cost optimization across outside counsel.
- Address timekeeper rate increases requests by assessing their impact on legal spend and ensuring proper justification and approval.
- Assist with ad hoc data requests, system data cleanup, and special projects as needed.
Invoice Approval
- Oversee high-volume invoice review and approval workflows, ensuring accuracy aProductst PSKY billing guidelines and managing exceptions and appeals.
- Collaborate with outside counsel and internal attorneys to ensure matters are accurately established for invoice submission and to address issues that may impede timely submission.
- Respond to law firm inquiries and resolve rate and invoicing concerns.
- Coordinate with intercompany AP departments to ensure timely payment release and investigate and resolve unpaid invoices in SAP and Oracle.
- Collect monthly accruals from outside counsel and follow up with non-compliant firms.
Technology & Process Optimization
- Support legal technology platforms (eBilling, matter management, iManage) and contribute to system enhancements.
- Identify and implement process improvements focused on automation and scalability.
- Ensure data integrity across systems and assist with system integrations where necessary.
- Liaise between legal, finance, IT, and procurement teams to streamline processes and ensure alignment.
Qualifications:
- Bachelor’s degree in Business, Finance, or a related field.
- 5+ years of experience in legal operations, with specific experience in rate management, outside counsel management, or a related role within a corporate legal department or law firm.
- Experience with SAP or Oracle.
- Hands-on experience administering eBilling platforms (e.g., CounselLink, Collaborati, TeaClientonnect, eCounsel).
- Experience managing high-volume invoice review and approval processes, with a strong understanding of the end-to-end invoice lifecycle, including work in progress, invoicing, accounts payable, and accounts receivable.
- Knowledge of timekeeper rate cards.
- Strong analytical skills with proficiency in Excel, Power BI, Tableau, or similar tools.
- Excellent attention to detail, organizational skills, and the ability to manage multiple priorities in a fast-paced environment.
- Comfortable working independently in a fast-paced environment where you’ll work on multiple projects at the same time, while meeting tight deadlines.
- Strong communication and interpersonal skills, with a collaborative mindset.
