Overview
Staff Attorney-State Court Administrator-Bismarck Jobs in Bismarck, ND at North Dakota Court System
Clyde & Co seeks a proactive and detail-oriented Administrative Assistant to join our Morristown, New Jersey office. As a part of our North America Administrative Assistant pool, you will collaborate with other Administrative Assistants across the region to provide seamless support to our fee earners and staff. The ideal candidate will have a service-oriented mindset and be accustomed to working in a fast-paced environment.
Key Responsibilities
Greet clients and visitors and assist with visitor inquiries
Answer all incoming calls from the main switchboard and route them to the appropriate person
Provide back up in all areas of day-to-day office operation
Assist with attendance office notifications when someone is out or is running late
Assist with new hire onboarding
Review and process operation invoice statements as needed
Monthly reconciliations of office credits cards and court docket prepaid accounts
Handle new parking requests, validations and monthly invoices
Order new joiner office access cards and assigned property access via Brivo
Provide back up to office service clerk as needed
Provide back up to records management
Profiles into firm document management system all incoming mail, faxes, overnight deliveries and forwards to appropriate teams for further handling
Order new joiner business cards
Legal Administrative Support
Provide overflow administrative support to region as a member of the Administrative Assistant Resource Team (AART)
Assist with downloading and saving electronic records
Assist with downloading electronic court filings, saving into document management system and routing to appropriate team
Assist with closing matter memos
Assist with preparation of expense reports and tracking payment of same
Assist with additional administrative or legal support ad hoc projects as needed
Facilities
Ensure cleanliness of lobby, reception areas, conference rooms, visitor offices, kitchen and coffee station in orderly appearance
Serve as a secondary contact for facilities services in coordinating facilities improvement project
Coordinate office cleaning with building management and office service team
Ensure all plumbing, electrical and HVAC systems are working properly. Report all issues and hot/cold complaints to building management
Ensure the office has enough emergency supplies and emergency preparedness plans are in place
Evaluate life & safety procedures and work with management to develop a safe workplace
Coordinate bi-annual carpet cleaning schedule
Notify specific vendors of any problems with office machines and follow through to see all repairs are completed
Conference Services & Hospitality
Supervise and assist all conference room reservations for the office
Ensure conference rooms are neat, and supplies are maintained at established levels
Perform quality of service checks on local conference room meetings
Set up conference rooms for meetings and special events
Make hotel and car reservations for expecting visitors
Coordinate and assist with VIP reception events for clients and employees of the firm
Work closely with catering company for all reception and catering needs
Provide support in audio visual set-ups for meetings and conference calls
Essential Skills & Experience
Excellent organizational skills
Ability to organize a varied workload and prioritize tasks to meet agreed deadlines
Excellent communication skills
Self-motivated, pro-active and able to use own initiative
Good attention to detail
Flexible approach with willingness to accept a range of varying responsibilities
Positive attitude
Team player
MS Office skills (Outlook, Word, Excel and PowerPoint)
Good verbal and written communication skills
Accurate typing (minimum speed 50 wpm)
Excellent spelling and grammar
The Firm
Clyde & Co is a leading global law firm, helping organizations successfully navigate risk and maximize opportunity in the sectors that underpin global trade and commercial activity and enable global prosperity, namely: insurance, aviation, marine, construction, energy, trade and natural resources. Globally integrated, Clyde & Co offers a comprehensive range of contentious and non-contentious legal services and commercially-minded legal advice to businesses operating across the world. It is committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves and provides an environment in which everyone can realize their potential, using its legal and professional skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimizing the impact it has on the environment including through a commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets. The firm has 490 partners, 2400 lawyers, 3200 legal professionals and 5500 people overall in nearly 70 offices and associated offices worldwide.
Our Values
Our values are the principles that guide the decisions we make, unite us in our endeavors and strengthen our delivery, for our clients and our firm. We:
Work as one – We are a globally connected team of talented people who act with a firm-first mentality to achieve success
Excel with clients – We aim high and challenge ourselves to deliver unique excellence for our clients, keeping them at the center of everything we do
Celebrate difference – We help each other to be at our best and believe our differences result in greater achievement
Act boldly – We seek new opportunities, take action and learn as we go, recognizing that curiosity drives our development and contributes to growth
Benefits offered include flexible time off; medical, dental, and vision insurance; 401K Safe Harbor contribution; Life/AD&D Disability; Flexible Spending Account; Supplemental Medical Accident Insurance; Supplemental Critical Illness Insurance; Employee Assistance Program; Pet Insurance; Commuter Benefits and more!
This is the job description as constituted at present; however, the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.
**Principals only**
It is the policy of the Firm to recruit, hire, promote, reassign, compensate and train highly qualified persons without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability or any other basis protected by applicable law.
CLYDE & CO PRIVACY NOTICE: https://www.clydeco.com/help/privacy
We are not accepting agency submissions at this time.
Job Type: Full-time
Pay: $55,000.00 – $60,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Referral program
Retirement plan
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Work Location: In person
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Title: Staff Attorney-State Court Administrator-Bismarck
Company: North Dakota Court System
Location: Bismarck, ND
