Overview
Receptionist/Administrative Assistant Jobs in Palatine, IL at The Law Offices of Constance M. Doyle
Job Overview
We are seeking a professional, organized, and bilingual Receptionist/Administrative Assistant to join our busy law firm. This position is ideal for someone who is detail-oriented, customer-service focused, and able to thrive in a fast-paced office environment. The successful candidate will serve as the first point of contact for clients while providing administrative support to attorneys and staff.
Key Responsibilities
- Greet visitors and clients warmly, providing outstanding customer service and ensuring a positive first impression
- Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
- Handle incoming correspondence, emails, and inquiries with promptness and accuracy
- Maintain organized filing systems, including electronic spreadsheets and paper documents, ensuring easy retrieval of information
- Support calendar management by scheduling appointments, meetings, and events for staff members
- Perform data entry tasks using productivity software such as Microsoft Office (Word, Excel) and QuickBooks for financial tracking
- Assist with office management duties including supply ordering, inventory control, and maintaining a clean, organized workspace
Qualifications
- Minimum of an Associate’s degree or equivalent professional work experience.
- Fluent in both English and Spanish (written and verbal).
- Prior sales or client intake experience is required.
- Experience with family-based immigration matters is preferred.
- Strong communication and interpersonal skills.
- Excellent organizational skills and attention to detail.
- Ability to multitask and prioritize responsibilities in a fast-paced environment.
- Professional demeanor and strong customer service skills.
- Proficiency with Microsoft Office (Word, Outlook, Excel).
- Experience using MyCase or other legal case management software is preferred but not required.
- Prior experience in a law office, administrative, or receptionist role is preferred.
- Ability to maintain confidentiality and exercise professionalism when handling sensitive client information.
- Strong problem-solving skills and a willingness to learn new systems and procedures.
Join us to be part of a vibrant team where your organizational skills and positive attitude will make a real difference. We value professionalism, initiative, and a passion for delivering exceptional support—helping us create a welcoming atmosphere for everyone who walks through our doors!
Pay: $18.00 – $20.00 per hour
Benefits:
- Paid time off
Work Location: In person
Title: Receptionist/Administrative Assistant
Company: The Law Offices of Constance M. Doyle
Location: Palatine, IL
Category:
