Overview
Real Estate Legal Assistant Jobs in Coral Gables, FL at PBYA
Full Job Description
Job Description:
We are seeking an experienced Real Estate Legal Assistant with 3-5 years of hands-on experience to join our dynamic team. The ideal candidate will be fluent in English and Spanish, possess a strong understanding of real estate legal processes, excellent organizational skills, and a proactive attitude, and enjoy working in a busy, multi-practice-area law firm. This role will support attorneys and other team members in all aspects of real estate transactions.
Key Responsibilities:
Review and Analyze Contracts & Leases: Carefully review real estate contracts, leases, and related documents to identify key terms, deadlines, obligations, and potential issues or inconsistencies. Flag concerns and assist attorneys in preparing revisions or addendums.
Prepare Legal Documents: Draft and revise closing documents, purchase and sale agreements, lease agreements, title affidavits, and escrow instructions under attorney supervision.
Transaction Coordination: Track important dates such as contingency periods, inspection deadlines, and closing schedules. Communicate with clients, realtors, title agents, and lenders to keep all parties informed and aligned.
Title and Due Diligence Support: Order and review title commitments, lien and permit searches and surveys, summarize findings, and coordinate resolution of title issues or exceptions.
Client Communication: Serve as a point of contact for clients during real estate transactions.
Post-Closing Follow-Up: Assist with post-closing tasks including document recording, file reconciliation, issuance of title policies, and distribution of final documents.
Administrative Support: Maintain organized digital and physical files, update case management systems, schedule meetings and closings, and handle correspondence.
Qualifications
3-5 years of experience as a legal assistant, with a strong focus on real estate law
Proficiency in Microsoft Office Suite
Familiarity with title insurance, escrow procedures, and local/state real estate regulations
Excellent written and verbal communication skills (in both English and Spanish, if bilingual).
High attention to detail and ability to multitask under deadlines
Associate’s degree preferred but not required
Bilingual (English/Spanish)
Full time in office position
No remote work available
Job Type: Full-time
Pay: $60,000.00 – $68,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Life insurance
Paid sick time
Paid time off
Vision insurance
Schedule:
8 hour shift
Ability to Commute:
Coral Gables, FL 33134 (Required)
Ability to Relocate:
Coral Gables, FL 33134: Relocate before starting work (Required)
Work Location: In person
Title: Real Estate Legal Assistant
Company: PBYA
Location: Coral Gables, FL
Category:
