Overview
PT After-Hours Intake Specialist (Personal Injury Law Firm) Jobs in Remote at McLaurin Law
An Equal Opportunity Employer
Position Summary
This position is responsible for the judgment and lien docket of all money judgments of the court, transcripts from judgment and lien dockets of other Wisconsin court and of federal courts, warrants for unemployment insurance and warrants for delinquent Wisconsin income or franchise taxes, all claims for liens by prime contractors, subcontractors, suppliers and service providers. Additionally, this position is responsible for researching and interpreting civil and criminal State statutes pursuant to Sections 801 through 847 and 974 as well as creating and maintaining all Walworth County court files, exhibits, and court records.
SUPERVISION
This position acts as a lead worker to the department’s Administrative Clerk.
SCHEDULE
Days: Monday – Friday
Work Hours: 8:00 a.m. – 4:30 p.m.
Hours Per Shift: 8
Shifts Per Pay Period: 10
Position FTE: 1.0
Applications are being accepted from current Walworth County employees and members of the public.
Essential Duties and Responsibilities
Include the following. Other duties may be assigned. This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
Open and close small claims and civil files.
Monitor filing and hearing deadlines.
Arrange and maintain court calendars.
Perform administrative duties such as scanning, copying and organizing case files.
Receive and process all mail pertaining to small claims and civil files.
Review paperwork received from parties ensuring completeness and accuracy.
Organize exhibits, documents and appendices.
Maintain exhibit listings and exhibits for all cases.
Process exhibits for destruction.
Process appeals for civil and small claims files.
Review court documents to determine if they are confidential pursuant to Wisconsin State Statutes and mark those documents as confidential if appropriate.
Make arrangements for interpreters for those defendants who are language or hearing impaired.
Process the filing of civil claims, foreign judgments and transcripts of judgment, and maintenance, condominium, construction and hospital liens
Process non-earnings and earnings garnishments.
Process delinquent state tax, unemployment tax and unemployment compensation warrants.
Enter and docket judgments.
Review docketing for accuracy.
Schedule small claims hearings.
Schedule motions and court hearings.
Prepare and send notices of jury trials, court trials, motion hearings, and various other hearings.
Monitor deadlines and arrange and maintain court calendars.
Maintain multiple agendas and provide timely reminders.
Prepare files for the weekly small claims calls.
Clerk the weekly small claims call as needed.
Clerk civil foreclosure proceedings and process the same after court.
Provide coverage to other clerks by clerking in court for various types of hearings.
Provide coverage to the Civil Admin II.
Provide coverage to the Family Deputy Clerk / Family Department.
Assist public by processing requests for copies.
Issue transcripts, executions, exemplified copies and certificates.
Assist the public by answering inquires over the phone and in person.
Check bail/bonds for the Criminal Department, if requested.
Prepare assignment and order for payment of Guardian ad Litem (GAL) when ordered by the Court.
Prepare orders and other court documents as needed.
Process passports according to Federal regulations under the guidance of the US Department of State.
Testify in court proceedings when necessary.
Maintain civil and small claims cases specifically assigned to out-of-county judges.
Clerk hearings for civil and small claims cases specifically assigned to out-of-county judges.
Maintain and transmit required documents to the Register of Deeds Office on foreclosure properties.
Submit billing to the Wisconsin Department of Revenue twice a year and title companies on a monthly basis.
Demonstrate a commitment to county safety and risk management efforts.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High school plus two additional years of formal preparation and two to three years of relevant prior experience; or some formal preparation with a minimum of four years of directly related legal experience. Proven experience in ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals as well as ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Proven experience with legal terminology.
Certificates, Licenses, Registrations
Wisconsin notary public
Interactions and Communications
Provides specialized information and/or recommendations to others regarding an area of expertise.
Decision Making
This position has authority to make decisions that are within general procedures and protocols; supervision is available as required or requested. These decisions directly impact performance in the job and/or work unit within the department and information is provided with additional research and observations which contributes to the decision making process.
Thinking and Problem Solving
In relation to established procedures, protocols and policies of the County, challenges in this position tend to be diverse, but are typically covered by precedent or established practice.
Tools & Equipment Used
FAX Machine Copy Machine
Typewriter Personal Computer/Printer
Telephone Microfiche Reader and Copier
Calculator Micro Imaging Machine
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand and sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee is frequently required to walk; and occasionally required to climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Selection Process
TO INCLUDE:
Formal Walworth County Electronic Application
Education & Experience Review
Oral Department Interview
Reference Check
Background Check
Post Offer Physical Exam
Drug Screen
Other job related tests may be required.
WALWORTH COUNTY EMPLOYEE BENEFIT SUMMARY
H – Non-Represented Hourly Employees
BARGAINING UNIT: Non-Represented Hourly Employees Hired on or after January 1, 2012
DATE: January 1, 2019
EMPLOYMENT STATUS: All employees of Walworth County are at-will employees.
BASIS OF PAYMENT: You are paid for actual hours worked plus pay for any accrued benefit time for which you are eligible. You are eligible for overtime or compensatory time in accordance with provisions of the Fair Labor Standards Act.
SCHEDULED TIME OFF: Accrued based on straight-time hours paid each pay period. All accrued scheduled time off hours are available for use, subject to approval of your supervisor. As a full-time employee you earn scheduled time off (pro-rated for part-time) equivalent to the following:
10 days per year after 1 year of Walworth County Service
15 days per year after 5 years of Walworth County Service
20 days per year after 15 years of Walworth County Service
PERSONAL TIME OFF: Employees will receive 64 hours of personal time off as a lump sum at the beginning of each year (pro-rated for part-time and newly-hired employees). At the end of each calendar year, an employee may request to move remaining personal time off hours to the extended sick leave bank. If no request is made, any remaining hours shall be paid out on the employee’s last pay date of the calendar year.
EXTENDED SICK LEAVE BANK: Used for time off of work for more serious health conditions that require three or more consecutive days off or when on an approved leave of absence.
HOLIDAYS: Ten paid holidays each year. As a part-time employee, you receive pro-rated holiday pay based on your positions budgeted FTE.
INSURANCE: Employees hired into a .75 FTE or higher position are eligible for Health, Dental, Life, Vision, Short-Term Disability and Long-Term Disability insurance benefits on the first of the month following 30 days of service provided you complete enrollment forms within 30 days of hire. Employees hired into a .50 FTE or higher position are eligible for all benefits listed below except Health insurance. Employees hired into a .49 FTE or less position are eligible to participate in Short-Term Disability only.
Health Insurance: You can choose Tier 1 or Tier 2. Tier 1 is a standard co-pay plan. Tier 2 is a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA). The County will contribute an amount approved by the County Board, payable as a lump sum to your HSA for Tier 2. You may also elect to contribute to your HSA up to the IRS maximum. You may elect either family or single coverage. The monthly premium will be split between the County and the employee.
Dental Insurance: You may elect either family or single coverage. The county shall pay 100% (single or family) of the premium for a full-time and 50% (single or family) of the premium for a part-time employee enrolled in dental insurance.
Life Insurance: The County provides you with term life insurance in an amount equal to $25,000. You have the option of purchasing additional coverage for yourself, spouse, and/or dependent children.
Short-Term Disability Insurance: The County provides you with Short-Term Disability Insurance with premiums paid by the employer.
LTD Insurance: The County provides you with Long-Term Disability Insurance. The monthly premium is 0.83% of your insured monthly wages. The County shall pay 67% of the premium & employee shall pay 33% of the premium.
Vision Insurance: You may elect to participate in Vision insurance. The employee electing coverage shall pay 100% (single or family) of the premium for vision insurance.
WISCONSIN RETIREMENT: You are covered under the Wisconsin Retirement System if you are expected to work a minimum of 1200 hours per year for a period of one year or more. The WRS provides you with separation, disability or retirement benefits upon termination. The payment is split between the county and employee, as prescribed by state law. Employees expected to work less than 1200 hours per year will not receive this benefit.
EDUCATIONAL ASSISTANCE: After completing 6 months of employment, you are eligible to participate in the Educational Assistance Program and receive partial reimbursement for tuition upon completion of approved courses.
TAX-SHELTERED BENEFITS: You may elect to participate in the following tax-sheltered benefits:
Deferred Compensation (S457 plan)
Medical Spending Account (S125 plan)
Dependent Care Plan (S125 plan)
Health Savings Account (S223 plan)
WORKERS COMPENSATION: You are covered by Workers Compensation for any illness or injury arising out of your employment. Medical expenses and compensation for lost time are paid from the workers’ compensation plan. In addition, the County will supplement the workers’ compensation lost-time payment for up to 1 year, making you whole on a “net-check” basis.
DIRECT DEPOSIT: You are required to participate in direct deposit of your paycheck to a banking institution of your choice.
EMPLOYEE ASSISTANCE PROGRAM: You and your family are encouraged to use the Employee Assistance Program for help in addressing confidential family and financial matters. EAP services are provided through Curalinc. Please call 888-881-5462 for help.
BEREAVEMENT LEAVE: You will receive pay for up to 3 days for the purpose of bereavement over the death of your spouse, child, step-child, parent, step-parent, brother, sister, grandparent, grandchild, mother-in-law, father-in-law, or other member of the immediate household (excluding renters).
You will receive up to 1 day of pay for the death of your brother-in-law, sister-in-law, son-in-law, daughter-in-law, aunt, uncle, niece or nephew.
JURY DUTY: Your regular wages will be made-whole for any time you are required to serve on jury duty.
MILITARY LEAVE: Your regular wages will be made-whole for up to two weeks for you to meet your annual two-week reserve duty obligation. Extended military leaves are provided in accordance with state and federal laws.
LEAVE OF ABSENCE: You are required to request a leave of absence in writing and a minimum of 15 calendar days prior to your expected absence. All leaves are subject to approval of the Human Resources Department and are at the discretion of the County’s representative, except as otherwise required by law. Under emergency situations, the leave papers must be submitted within 5 days after the absence begins. Periods of absence less than 5 days may be approved by your department head.
Note: This Summary provides only a brief outline of your benefits. All benefit terms and conditions are subject to the specific provisions of plan documents, policies, and/or legal rules and regulations. These benefits are subject to change from time to time by action of the County Board and/or Human Resources Committee.
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Title: PT After-Hours Intake Specialist (Personal Injury Law Firm)
Company: McLaurin Law
Location: Remote
