Overview
Privacy Counsel Jobs in Remote at Omnissa
Job Category: Support Staff
Requisition Number: LEGAL001119
Posting Details
Posted: April 18, 2025
Full-Time
Hybrid
Locations
Phoenix, AZ 85004, USA
Job Details
Description
Legal Practice Assistant – Phoenix
Summary:
Womble Bond Dickinson (US) LLP, a transatlantic law firm with over 1,000 lawyers based in 30 US and UK office locations, seeks an organized and action-oriented Legal Practice Assistant for our Commercial and Construction Litigation Team. This role provides critical coordination support to a team of lawyers, spanning pleading and document preparation, tracking service, interacting with clients, and interacting with the Litigation team on ongoing matters. The Team would welcome this new addition as an indispensable internal team member.
This position is non-exempt, and reports to the Director of Administration, and receives daily direction from the assigned attorneys or other timekeepers. This position is located in our Phoenix, AZ office, a hybrid schedule allowing for some remote work may be considered.
Duties and Responsibilities:
Draft, format, and proofread written materials, forms, and other documents in MS Word with vigilant attention to detail, grammar, and editing
Data maintenance, data / electronic document management, and reporting, in compliance with firm policies using document management software and spreadsheets, such as NetDocs or iManage and MS Excel
Organized, timely, and accurate filing of documents on a regular basis
Manage, monitor, and proactively follow up on both docketed and non-docketed deadlines (firm has docketing dept.)
E-Court filing using State and Federal Court filing systems and the ability to accurately decipher court rules (Turbo Court) (CM/ECF)
Prepare and maintain document binders (or supervise the work of project clerks who prepare them)
Redlining of contracts utilizing comparison software
Schedule and organize events such as meetings as well as liaise with multiple internal departments, or utilize and review the work of other internal resources handling the details
Interact with Clients creating notifications regarding service of process, answer due dates and disclosure statement and pleading information needed (with a cc to Litigation Team)
Proactively outreach to clients to provide updates, follow up on open items, and communicate next steps
Complete projects under agreed-upon deadlines and proactively work towards successfully meeting those deadlines
Take ownership to organize and track the many activities occurring during the lifecycle of a matter
Develop and maintain positive business relationships with clients, paralegals, attorneys, and other colleagues
Maintain complete confidentiality of client matters through demonstrated diplomacy and discretion
Manage and maintain timekeepers’ schedules and calendars
Handle CLE related tasks including updating the Firm’s CLE database for assigned lawyers’ CLEs, research issues, and obtain needed certification documents
Deliver important administrative support needed by a busy lawyer, such as scheduling, time entry based on detailed notes, expense reporting for client and court related expenses, email management, correspondence, initiating conflict checks, and opening matters as requested
Successfully work as part of a team and collaborates with colleagues
Education and Experience:
At least 10 years of experience of litigation experience
Demonstrated knowledge of the administrative aspects of the practice of commercial law, and litigation in particular
Associate or Bachelor degree, additional relevant experience will be considered as an alternative
Self-managed, energetic, and value-added to the Team
Hands on experience with both electronic and paper file organization and maintenance; NetDocs or iManage preferred
Intermediate expertise with MS Word and experience utilizing MS Excel for tracking projects or managing deadlines
Solid time management skills; ability to execute within established processes and directions on a timely basis; solid prioritization skills and results-driven orientation
Demonstrated ability to capture details and work in a busy practice producing work product with a high degree of accuracy
Professional demeanor and experience communicating through different channels, and with different personalities/audiences
Proven, highly developed organizational skills
Project management mindset including the ability to monitor the due dates and status of multiple tasks simultaneously, both their own and that of others involved in the work
Demonstrates astute judgement – knowing when to triage a problem and work through it on their own and when it is best engage or notify others
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Title: Privacy Counsel
Company: Omnissa
Location: Remote
