Overview
Legal Assistant Jobs in Forest Hills, NY at Aronov & Associates, PLLC
Job Summary
We are seeking a proactive, organized, and detail-oriented Legal Assistant to join our growing Personal Injury law firm. In this role, you will provide essential support to our attorneys and legal staff throughout all stages of personal injury cases—from client intake through settlement or litigation. The ideal candidate is highly organized, compassionate when working with injured clients, and able to thrive in a fast-paced environment while managing multiple priorities. This is a paid position with opportunities for professional growth and advancement within our firm.
Responsibilities
- Assist attorneys and paralegals with all aspects of personal injury case management.
- Draft and prepare legal documents, including HIPAA authorizations, letters of representation, and correspondence.
- Maintain and organize electronic and physical case files using case management software.
- Request, review, and organize medical records, billing records, police reports, ambulance reports, insurance documents, wage loss records, and other case-related evidence.
- Communicate professionally with clients, insurance adjusters, medical providers, and opposing counsel regarding case updates and document requests.
- Monitor case deadlines, statutes of limitations, court appearances, depositions, Independent Medical Examinations (IMEs), Examinations Before Trial (EBTs), and other litigation deadlines.
- Assist with preparing litigation documents, discovery responses, trial exhibits, and hearing materials.
- Coordinate client appointments, medical examinations, depositions, and attorney calendars.
- Perform legal research related to New York personal injury laws, insurance coverage, negligence, No-Fault claims, and litigation procedures as needed.
- Prepare electronic court filings through NYSCEF and other applicable filing systems.
- Review documents for accuracy, completeness, grammar, formatting, and compliance before filing or distribution.
- Maintain confidentiality while handling sensitive client and medical information.
- Perform administrative duties including answering phones, scheduling appointments, scanning documents, data entry, and maintaining organized office records.
- Assist with settlement processing, lien resolution, and closing files after case resolution.
- Translate and interpret communications between English- and Spanish-speaking clients, attorneys, medical providers, and insurance companies as needed.
Qualifications
- Fluent in both English and Spanish (spoken and written) – REQUIRED.
- Previous experience working in a Personal Injury law firm strongly preferred but not required.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Excellent organizational and time-management skills with the ability to prioritize multiple cases simultaneously.
- Strong written and verbal communication skills.
- Exceptional attention to detail and proofreading abilities.
- Ability to maintain strict confidentiality and professionalism.
- Outstanding customer service skills with empathy and professionalism when communicating with injured clients.
- Ability to work independently while contributing effectively as part of a team.
If you are a motivated, bilingual legal professional who is passionate about helping injured clients and thrives in a fast-paced environment, we encourage you to apply and become an integral part of our growing Personal Injury law firm.
Pay: $17.00 – $25.00 per hour
Benefits:
- Free parking
- Referral program
Work Location: In person
Title: Legal Assistant
Company: Aronov & Associates, PLLC
Location: Forest Hills, NY
Category:
