Overview
Part time Experienced Office Admin Jobs in Brooklyn, NY at Ambush Alarm & Electronics Inc
Job Summary
- Indeed — Part-Time Experienced Office AdministratorAmbush Alarm & Electronics — Brooklyn, NYPart-Time Office Administrator / Operations Manager — 20 Hours per Week
- Established Brooklyn alarm and security company seeking an experienced, highly capable office administrator to take ownership of day-to-day office operations.This is not an entry-level administrative position. We are looking for someone who can come into an established business, quickly understand existing systems and procedures, identify what needs to be done, and work independently without constant supervision.Schedule: 4 hours/day, 5 days/week — 20 hours/week
- Location: Brooklyn — primarily in-office Compensation: $20–$35/hour depending on experience and abilityResponsibilities
- The person we’re looking for, You should have substantial prior office administration, office management, bookkeeping/AR, operations, or small-business experience.We particularly value someone who:We are willing to pay for experience. The right person at $20–$35/hour is considerably more valuable to us than an inexperienced person who requires extensive training and supervision.This position is intended for someone who can become an independent office anchor for the business.Sent from my iPhone
- Accounts receivable, payment posting, billing and invoicing
- Collections follow-up and coordination of delinquent accounts
- Legal/collections files and communication with attorneys
- Customer communication and follow-up
- Service scheduling and coordination with technicians
- Filing, contracts, electronic signatures and document organization
- Data entry and maintaining accurate company records
- Vendor and staff coordination
- Identifying problems and following them through to completion
- Improving office procedures and workflow
- Helping organize the company for increased use of AI and automation, including ChatGPT Business
- Can take ownership without being babysat
- Is comfortable walking into a messy or outdated system and organizing it
- Knows how to prioritize and follow through
- Is technologically comfortable
- Has experience improving office workflows
- Is interested in using AI/automation to make an office more efficient
- Can communicate professionally with customers, employees, vendors and attorneys
We are seeking a dynamic and detail-oriented Part-Time Experienced Office Administrator to join our team! This role is perfect for someone who thrives in a fast-paced environment, possesses excellent organizational skills, and enjoys providing exceptional support to ensure smooth office operations. As an integral part of our administrative team, you will handle a variety of clerical and customer service tasks, contribute to efficient office management, and support daily business functions with enthusiasm and professionalism. This position offers flexible hours for those looking to make a meaningful impact while balancing other commitments.
Duties
- Manage front desk responsibilities, greeting visitors and clients with friendly professionalism
- Operate multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette
- Handle data entry tasks accurately using Microsoft Office applications and QuickBooks accounting software
- Maintain organized filing systems, both digital and physical, ensuring confidentiality of sensitive information
- Support bookkeeping activities including invoicing, expense tracking, and basic financial record keeping
- Assist with office management duties such as supply inventory, scheduling appointments, and coordinating meetings
- Provide excellent customer service by responding promptly to client inquiries and supporting client communication efforts
- Perform general clerical tasks such as photocopying, scanning, mailing, and document preparation
- Support personal assistant functions when needed, including calendar management and task prioritization
Requirements
- Proven experience in an office administration or clerical role with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with QuickBooks or similar accounting software
- Excellent computer literacy and data entry skills with high accuracy and attention to detail
- Strong phone communication skills coupled with professional phone etiquette
- Ability to handle confidential information discreetly and responsibly
- Bilingual abilities are highly desirable to support diverse client needs
- Previous experience managing front desk operations or multi-line phone systems preferred
- Demonstrated customer service skills with a friendly and approachable demeanor
- Excellent time management skills with the ability to prioritize tasks effectively
- Personal assistant experience is a plus but not required; a proactive attitude is essential
Join us in creating a welcoming office environment where efficiency meets exceptional service! We value energetic individuals who are eager to contribute their skills in a supportive setting. This paid position offers an excellent opportunity to develop your administrative expertise while making a positive impact every day.
Pay: $26.08 – $31.41 per hour
Work Location: In person
Title: Part time Experienced Office Admin
Company: Ambush Alarm & Electronics Inc
Location: Brooklyn, NY
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