Overview
Office Administrative Assistant Jobs in Manhasset, NY at Laffey Real Estate
This is an IN-PERSON for an experienced person.
The ideal candidate has excellent organizational skills, is comfortable managing multiple priorities, and enjoys working in a fast-paced real estate office.
Laffey Real Estate is seeking a highly organized, detail-oriented Administrative Assistant for our Manhasset office.
This position is much more than a secretarial role. The successful candidate will serve as a key member of our office operations team, supporting agents and management through transaction coordination, MLS administration, marketing, technology support, compliance, recruiting, and day-to-day office operations.
No two days are exactly alike. We’re looking for someone who thrives in a fast-paced environment, enjoys solving problems, and can successfully manage multiple priorities while maintaining exceptional attention to detail.
Responsibilities
- Greet visitors, answer multi-line phone systems, and direct calls with professional phone etiquette.
- Manage calendar appointments, schedule meetings, and coordinate office events using productivity software and calendar management tools.
- Perform data entry, maintain accurate filing systems, and update spreadsheets using Microsoft Office and Google Workspace.
- Handle clerical tasks such as proofreading documents, word processing, and preparing correspondence with attention to detail.
- Assist with office management duties such as ordering supplies, organizing files, and maintaining office equipment.
- Provide excellent customer service by addressing client inquiries promptly and professionally, both in person and via phone or email.
Transaction Coordination
- Manage residential real estate transactions from contract through closing
- Coordinate with attorneys, lenders, title companies, buyers, sellers, and agents
- Track contract deadlines and required documentation
- Maintain complete and compliant transaction files
- Schedule inspections, walkthroughs, and closings MLS & Listing Management
- Enter and maintain listings in OneKey MLS
- Process new listings, price changes, status updates, open houses, and photo updates
- Research and verify listing information
- Ensure MLS accuracy and compliance
Marketing
- Create listing flyers, postcards, brochures, and marketing materials
- Design social media posts for listings, open houses, company events, and recruiting
- Coordinate email marketing campaigns
- Update agent websites and online marketing
- Assist with office branding and promotional materials
Office Operations
- Maintain CRM databases and office systems
- Support recruiting initiatives and office events
- Assist agents with technology platforms and software
- Coordinate office projects and company initiatives
- Maintain office displays, listing showcases, and marketing materials
- Provide administrative support to management and agents Training & Agent Support
- Coordinate office training sessions
- Prepare educational materials and presentations
- Assist with onboarding new agents
- Help agents navigate company technology and systems
Qualifications
Required
- Exceptional organizational and time management skills
- Excellent written and verbal communication skills
- Strong attention to detail
- Ability to manage multiple projects and deadlines simultaneously
- Professional and positive attitude
- Strong customer service skills
- Ability to work independently while collaborating with a team
- Comfortable learning new technology platforms
Preferred
- Canva or graphic design experience
- Social media marketing experience
What We’re Looking For
The ideal candidate is proactive, dependable, and enjoys working in a fast-paced environment where every day is different. This role is ideal for someone who enjoys organization, technology, marketing, and helping others succeed. You’ll play an important role in supporting our agents, maintaining compliance, and ensuring our office operates efficiently.
If you’re looking for a position where you can make an impact, grow your skills, and become an essential part of a successful real estate office, we’d love to hear from you.
Pay: $20.00 – $22.00 per hour
Benefits:
- Paid time off
Application Question(s):
- Is the pay range of $20–$22 per hour within your salary requirements?
Ability to Commute:
- Manhasset, NY 11030 (Required)
Work Location: In person
Title: Office Administrative Assistant
Company: Laffey Real Estate
Location: Manhasset, NY
Category:
