Overview
Litigation Legal Assistant Jobs in Los Angeles Metropolitan Area at Monument Search Group
Title: Litigation Legal Assistant
Company: Monument Search Group
Location: Los Angeles Metropolitan Area
Position supports 4 attorneys in the Business Litigation and Insurance group
3 days in office and 2 WFH
Legal Administrative Assistant
This role supports attorneys and legal staff by handling a wide range of administrative and legal coordination tasks that keep matters moving efficiently. Success in this position requires sound judgment, strong attention to detail, and the ability to manage sensitive information with discretion. The ideal candidate is proactive, reliable, and comfortable working in a fast-paced legal environment.
WHERE YOU WILL WORK
This role is designated for a hybrid work schedule with 3 days in office per week to facilitate collaboration with key stakeholders and 2 remote days per week.
ESSENTIAL FUNCTIONS:
- E-file in state, federal, and appellate courts
- Docket court dates and case deadlines
- Prepare fee agreements and client letters
- Coordinate depo and trial logistics
- Register and log attorney admissions
- Prepare legal documents, exhibits, and case-related materials
- Manage physical and electronic case files
- Coordinate travel logistics and itineraries
- Process and reconcile expenses
- Organize meeting and event logistics
- Prepare and distribute meeting materials
- Draft correspondence and prepare reports
- Conduct research and draft summaries
- Assist with business development and social media efforts
- Perform file openings and conflict checks
- Process bills and prepare invoices
- Track and file Continuing Education credits
- Submit and log memberships and registrations
- Provide back-up support to other assistants
- Perform day-to-day administrative functions, such as: schedule meetings, prioritize mail, answer correspondence, screen and place phone calls, organize and maintain files, make reservations, etc.
- Complete additional duties as requested
KNOWLEDGE / SKILLS:
- Outstanding client service with a can-do attitude
- High attention to detail, outstanding organizational skills, and the ability to manage time effectively
- Strong verbal and written communication skills, including: spelling, grammar, and proofreading proficiency
- Knowledge of legal terminology, life of case timelines, and court processes
- Use initiative and independent judgment within established guidelines
- Interpret data accurately and present information concisely
- Exercise discretion in handling confidential, controversial, or sensitive information
- Demonstrate high degree of professionalism
- Work well under pressure to meet tight deadlines
- Word, Outlook, Excel, PowerPoint and document manage system proficiency
EDUCATION & EXPERIENCE:
- Associate or bachelor’s degree desired
- 7 years of experience as a Legal Administrative Assistant
