Overview
Legal Team Coordinator Jobs in San Francisco, CA at Dechert LLP
General Summary
Provides support to the direct assigned partners and in-direct assigned principal(s), ensuring effective completion of tasks submitted to the Local Hub. The Legal Team Coordinator will work closely with Legal Team Assistants and Legal Team Administrative Assistants in order to complete tasks for the practice groups and will have additional responsibilities in relation to the workflow coordination of the Local Hubs.
This individual will be supportive and promoting of change, with a positive attitude and desire to drive forward new or improved initiatives. The Legal Team Coordinator champions and practices cooperation, collaboration and teamwork and serves as a mentor to junior associates and team members with less experience.
Workflow Coordination Responsibilities
- Work in conjunction with other Local Hub Coordinators & Legal Team Assistants to facilitate and monitor a fair distribution of work across all Hubs and ensure work is prioritized accordingly
- Act as a ‘go to’ person to coordinate, assign, distribute, prioritize, track, and expedite workflow among team
- Evaluate requests and coordinate with other Hub coordinators/teams to determine how tasks should be performed and assign to the appropriate resource for completion
- Interface with the Local Hub, cross practice Hubs, lawyers and PGM and serve as a contact for resolution of client concerns
- Liaise with lawyers to gather detailed information in order to better understand the nature and requirements of assignments
- Escalate and assist with resolving workflow issues
Essential job functions
- Interact regularly with lawyers, paralegals and business professional staff in facilitating the flow of all administrative work, occasional contact with clients, counsel and court personnel.
- Answer phones, transfer calls, take messages, establish conference calls and use voice mail
- Handle written and electronic correspondence, including proofreading, organizing and sending materials to clients
- Prepare and process client bills and associated cover letters
- Prepare new matter reports and update list of client/matter codes
- Manage lawyers’ Outlook calendars, proactively preventing scheduling conflicts and facilitating solutions
- Maintain lawyers’ time entries in Carpe Diem
- Monitor professional development requirements for principals
- Create and update comprehensive contact information using Dechert CRM best practices
- Make travel arrangements and complete travel and expense reports in Concur
- Schedule meetings, reserve rooms, coordinate video or audio equipment, and catering
- Use MS Office in preparation of documents, spreadsheets and presentations
- Maintain document filing to firm standards including Kwiktag
- Utilize iManage document management system for all documents
- Review and process administrative and personal charges via BillBack
- Maintain up to date handover notes to ensure consistent quality of service in case of absence
Knowledge, Skills and Abilities
- College or advanced degree a plus
- 8+ years of prior legal assistant experience in a law firm environment a plus
- Strong attention to detail, interpersonal, and organizational skills; ability to multi-task and prioritize deadlines and ability to multi-task in a fast-paced environment
- Ability to work well independently and as part of a team
- Ability to prioritize and manage competing deadlines and coordinate and allocate work to other team members
- Demonstrates professionalism and prioritizes confidentiality
- Systems Required: iManage, MS Office, Aderant, Carpe Diem, CRM
At the time of this posting, the salary range for this position in San Francisco is $90,000 to $115,000 annually. Actual compensation is commensurate with job related knowledge, skills, experience and location of the position
Title: Legal Team Coordinator
Company: Dechert LLP
Location: San Francisco, CA
Category:
