Overview
Legal Secretary | Secrétaire Juridique Jobs in Laval, Canada at Chalati Lawyer
Position: Legal Secretary | Secrétaire Juridique )
Legal Secretary | Secrétaire Juridique
Join a Growing Firm
Chalati Notaires Avocats is a growing corporate and notarial law firm. We are seeking a meticulous, organized, and service-minded legal secretary to support our corporate law team. This is an chance for an administrative professional who enjoys working closely with lawyers, paralegals and clients and playing a key role in the smooth running of sophisticated transactions and business matters.
Why Join Chalati Notaires Avocats?
- Competitive salary based on years of experience;
- Group insurance benefits;
- Hybrid work environment;
- Summer schedule;
- Modern, well-appointed offices in Ville Saint-Laurent, accessible by car and public transit;
- Direct client contact and significant responsibility from day one;
- Diverse and stimulating practice areas;
- Collaborative team culture;
- Opportunity for professional growth and long-term career development.
Your Role
We are looking for a Legal Secretary to support our corporate law team at our firm. This position can be either full-time or part-time and is offered on a hybrid basis. As a member of our corporate law team, you will provide administrative and document support to lawyers and paralegals at our office.
Your key responsibilities will include:
- Formatting, typing, and proofreading complex legal documents using Word, Excel, and PowerPoint;
- Managing internal and client deadlines;
- Preparing resolutions;
- Preparing minute books;
- Maintaining, closing, and purging files, and scanning and filing firm and client correspondence and legal documents into the firm’s client management software;
- Ensuring diligent follow-up on a variety of department activities and files;
- Creating, organizing, and maintaining databases and business records;
- Adhering to the file opening process;
- Scheduling meetings;
- Answering calls and leads, distributing messages, setting up conference calls, sending and receiving emails, resolving issues as needed;
- Opening, sorting, and distributing mail, and sending correspondence to clients;
- Managing and transferring incoming calls at reception, and forwarding emails efficiently, courteously, and professionally;
- Preparing and sending service contracts and estimates to clients;
- Preparing closing binders;
- Contacting clients regarding invoicing;
- Maintaining lawyers’ calendars and coordinating agendas and meetings (internal and external), including supporting material preparation and attending to logistics;
- Welcoming clients and other visitors at reception and answering their questions;
- Accomplishing any other related administrative tasks, which require a good understanding of the firm’s business activities and department practices.
What We Are Looking For
- Experience in a professional services environment (an asset).
- Bilingual, written and spoken (French and English), given the firm’s clientele and mandates, with excellent grammar;
- Mastery of the advanced tools of the Microsoft Office suite;
- Ability to accomplish tasks for several people simultaneously with minimal supervision;
- Ability to meet deadlines and work under pressure while remaining calm, including availability to provide support outside of usual business hours, if and when required;
- Great attention to detail, working with rigor and discipline, with a strong professional work ethic, integrity, and confidentiality;
- Team player who appreciates the dynamic of working as part of a group;
- Discreet and professional;
- Strong communicator, comfortable interacting with all levels of the organization;
- Flexible, able to manage rapidly changing and time-sensitive demands;
- Autonomous and self-driven;
- Excellent at identifying and managing priorities;
Who Thrives Here?
The ideal candidate is detail‑oriented, dependable, and proactive, and thrives in a fast‑paced environment. You take pride in your organizational skills, communicate professionally with clients and colleagues, and juggle competing priorities with discretion and a calm, solution‑oriented attitude.
If you are looking for a role that offers meaningful responsibility, professional growth, and the opportunity to support a dynamic team in a boutique law firm, we would welcome your application.
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Secrétaire Juridique
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Title: Legal Secretary | Secrétaire Juridique
Company: Chalati Lawyer
Location: Laval, Canada
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