Overview
Legal Secretary Jobs in Hong Kong SAR at Appleby
Title: Legal Secretary
Company: Appleby
Location: Hong Kong SAR
Purpose
To support the fee earners in the Corporate Department in the provision of a confidential legal secretarial service by providing competent and efficient secretarial duties.
Principal Duties and Responsibilities
- Screening telephone calls and monitoring emails for fee earners
- Occasional direct contact with clients including, but not limited to, greeting in person, answering general queries or attending to minor problems.
- Maintaining fee earner diaries and scheduling meetings and appointments
- Arranging and booking client and business development meetings on behalf of relevant fee earners
- Researching and making travel arrangements, co-ordination of itineraries for meetings on and off Island and registration of conferences/seminars.
- Preparing draft bills and fee notes for processing and sending out to clients.
- Liaising with the E-Billing Team
- Monitoring and chasing AR
- Opening new client files and matters on database system, including all administration related thereto, adhering to current and updated compliance procedures
- All filing of emails, attachments and other documentation on document management system and hard file system as required
- Collect internal and external mail throughout the day and pass relevant correspondence to fee earners
- Closing files
- Support to Notaries including Apostille applications
- Supporting multiple fee earners with administrative duties such as processing business expenses and ad hoc time recording
- Preparation of couriers and special deliveries
- Ad hoc reception support
- Any other secretarial duties which may be required from time to time
Knowledge, Skills and Experience Required
- Legal secretarial experience preferred
- Outstanding attention to detail and high levels of accuracy
- Ability to operate as part of a team and build relationships within the business
- Excellent interpersonal and communication skills • High degree of professionalism, integrity and confidentiality
- Excellent time management and organisation skills
- Ability to work under pressure and to tight deadlines
- A calm demeanour and ‘can-do’ attitude
- Advanced user of Outlook and Word, competent user of Excel and Power-Point. Experience with InterAction and Aderant/AdEx billing systems would be advantageous
To apply, please follow the link below:
- Legal Secretary at Appleby
