Overview
Legal Secretary Jobs in New York City Metropolitan Area at Partnership Employment
Title: Legal Secretary
Company: Partnership Employment
Location: New York City Metropolitan Area
Law firm is looking to hire a Legal Secretary in Corporate Real Estate Practice Group
Organize and maintain case files (paper and electronically within document management system)
Drafts letters and documents for a variety of practice areas including corporate real estate related documents, corporate transaction documents, immigration forms, etc.; collects and analyzes information; prepares charts, graphs, and other visuals using PowerPoint, Excel and other software.
Edits and proofreads all documents for accuracy and completeness.
Transmit closing documents for signature; prepare closing files and binders.
Maintains attorneys’ calendars by scheduling conferences, teleconferences, and travel.
Communicates and obtains information from/for internal and external clients.
Maintains and updates attorney mailing lists for clients.
Maintains confidentiality of client and firm matters.
Coordinates monthly billing process between accounting and assigned partner(s). This includes preparation and editing of draft and final client invoices and transmittal of same.
Supports the New Client Intake process which includes the conflicts check, matter details and Engagement Letter preparation.
Supports attorneys, fee-earners and clients by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents.
Schedules meetings with internal and external participants via Zoom/Microsoft Teams. Arranges conference rooms as needed.
Prepares ChromeRiver reimbursement reports for assigned fee-earners.
Maintains files on the Firms electronic filing system (FileSite/iManage).
Assists with providing notarizations and witnessing at client meetings.
Maintain confidentiality of client and firm matters.
Performs other job related duties as assigned.
