Overview
Legal Receptionist/Administrative Assistant Jobs in East Providence, RI at Denelle Law, LLC
Job Title: Legal Assistant / Receptionist Location: Providence area, Rhode Island (serving RI & MA clients) Employment Type: Full-time
About Us We are a small, boutique real estate law firm serving clients across Rhode Island and Massachusetts. We pride ourselves on personalized service, attention to detail, and smooth closings. We are seeking a friendly, detail-oriented Legal Assistant / Receptionist to be the first point of contact for clients and to support our attorneys in real estate transactions.
Key Responsibilities
- Greet clients and manage front-desk reception duties in a professional, welcoming manner.
- Answer and route incoming phone calls; maintain a courteous, client-focused phone presence.
- Monitor and respond to firm email inboxes; draft, format, and send correspondence.
- Manage client intake: collect documents, confirm contact details, explain next steps.
- Support real estate closings: prepare and assemble closing packages, coordinate signing appointments, track deadlines and document flow.
- Maintain client files, calendars, and task lists to ensure timely follow-up and excellent client service.
- Coordinate with lenders, title companies, realtors, and other parties as needed.
- Perform general office administration: scanning, filing, invoicing support, and supply management.
- Maintain confidentiality and adhere to firm policies and legal ethics.
Qualifications
- 1–3+ years administrative or legal support experience preferred; experience in real estate law or real estate closings a plus. Willing to train the correct candidate.
- Strong phone and email communication skills; professional, client-focused demeanor.
- Highly detail-oriented with excellent organizational and time-management skills.
- Comfortable managing multiple tasks and deadlines in a fast-paced environment.
- Proficiency with Microsoft Office (Word, Excel, Outlook) and experience using calendaring/task systems.
- Experience with closing/transaction software (e.g., Qualia) is beneficial but not required.
- Familiarity with Rhode Island and Massachusetts real estate practices is a plus.
- High school diploma required; associate’s degree or paralegal certification preferred.
- Ability to maintain strict confidentiality and handle sensitive client information.
What We Offer
- Supportive, collaborative small-firm environment.
- Competitive salary commensurate with experience.
Pay: From $20.00 per hour
Work Location: In person
Title: Legal Receptionist/Administrative Assistant
Company: Denelle Law, LLC
Location: East Providence, RI
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