Overview
Legal Personal Assistant Jobs in Glasgow, Scotland, United Kingdom at William James Recruitment
Title: Legal Personal Assistant
Company: William James Recruitment
Location: Glasgow, Scotland, United Kingdom
The Role
Corporate Team – Legal PA – Up to £34,000 salary
Join a highly regarded organisation and immerse yourself in an environment that champions growth and progression. Become an integral part of a dynamic and fast-paced Corporate team, where you will contribute to innovative projects and exceptional client service.
As a Legal PA, you will provide high-quality, proactive support to partners and fee earners, making a tangible impact on the team’s success.
Key Responsibilities
Work together with finance teams to enhance fee earners’ financial performance, driving client billing, reporting, matter balances, and working capital management
Partner with the Business Development team to coordinate exciting events and conferences, manage CRM administration, and craft and update compelling CVs for fee earners. Your contributions will help secure vital bids, tenders, and pilots
Play a pivotal role in organising and attending key meetings, planning impactful events, and compiling insightful client reports
Take charge of matter management processes, ensuring the correct application of rates at the outset, timely preparation of engagement letters, and seamless liaison with the Business Acceptance Unit
Conduct thorough conflict checks and Client Due Diligence processes, ensuring meticulous completion of the Client Matter Inception process per best practice protocols
Oversee comprehensive file management processes, including identifying matters for closure, ensuring timely bill payments, managing work in progress, and archiving completed files efficiently
Provide comprehensive diary management, including planning, travel arrangements, and identifying meeting conflicts—resolving them independently to ensure smooth operations.
Identify and recommend innovative, cost-effective options for complex travel arrangements, ensuring a seamless experience for fee earners
Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, hospitality resources
Demonstrate strong technical skills to support fee earners effectively, proactively identifying and addressing knowledge gaps
Uphold risk and compliance policies and procedures, promptly raising any issues or queries with the relevant Partner and/or Risk and Compliance team
The Candidate
A minimum of three years’ experience in a comparable environment at an appropriate level
Exceptional verbal and written communication skills, with a keen eye for grammar and punctuation
Flexibility and adaptability to meet client needs
High proficiency in Microsoft Office suite
A track record of delivering outstanding client service
Detail-oriented mindset with experience in a fast-paced office environment
Strong ability to collaborate as part of a team while also thriving independently
A commitment to exceeding expectations and achieving goals
The Benefits & How to Apply
Up to £34,000 depending on experience
26 days annual leave plus bank holidays – option to buy/sell 5 additional days
Incentive birthday day off
Private health & dental care
Season ticket loans.
Perk box discounts – High-street & gym
Generous pension scheme
Apply in the strictest of confidence online and or via telephone.
Contact Tara Halliwell (Retained Consultant)
Direct Dial: 0161 826 3140 Mobile: 0793 999 2563
Email: [email protected]
