Overview
Legal Executive Assistant Jobs in San Francisco County, CA at Beacon Hill
Title: Legal Executive Assistant
Company: Beacon Hill
Location: San Francisco County, CA
Beacon Hill's client, a specialized law firm focused on antitrust, intellectual property, and complex commercial litigation, is seeking a Legal Executive Assistant to support their team, consisting of approximately 20 employees, primarily attorneys. Reporting to the Office Administrator, this role handles a range of clerical and administrative tasks, including coordinating activities and events as needed. The position provides administrative support to the assigned team or pool with limited supervision.
- Location: San Francisco, CA 94105. Fully onsite (5 days/week) during the temporary assignment; if converted to direct hire, the schedule would shift to hybrid (3 days onsite/2 days remote).
- Start: ASAP
- Duration: Open-ended with potential to convert direct hire
- Schedule: 10:00 AM – 6:00 PM
- Pay: $40-$45/hour, depending on experience
Education, Experience, and Skills Required:
- Associate's degree preferred
- 2+ years of general office experience and prior law firm experience required
- Excellent communication skills, both verbal and written
- General knowledge of office equipment and tools
- Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook, and various document management tools
- Ability to build rapport with attorneys and professional staff
- Strong organizational skills with great attention to detail
- Ability to work independently but within a team environment
Responsibilities:
- General administrative support services
- Maintain calendar and contacts
- Schedule and coordinate room reservations for individual and group meetings
- Greet clients and coordinate meetings, including arranging refreshments and food
- Track monthly expenses, prepare expense reports, and manage corporate card accounts
- Make travel arrangements
- Respond timely to emails requesting other assistance
- Documentation
- Proofread documents at attorney request
- Perform photocopying, scanning, faxing, binding, filing, etc.
- Prepare legal correspondence, documents, electronic filings, etc.
- Document formatting, following firm styles, finalizing document for filing, including TOCs
- Create and maintain files
- Prepare new client/matter forms; engagement letters, etc.
- Create binders
- Track attorney bar admissions, court admissions, and CLEs
- Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc.)
- Enter attorney hours into time management system and manage contract attorney time as applicable
- Review and edit of monthly prebills; drafting cover letters for same
- Handle minor personal tasks for a Partner
- Provide backup services for other admins or office personnel
- Other duties and special projects as assigned
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
