Overview
Legal Corporate Secretary Jobs in Luxembourg, Luxembourg at Redbridge Recruitment
Title: Legal Corporate Secretary
Company: Redbridge Recruitment
Location: Luxembourg, Luxembourg
Our client is a growing and entrepreneurial Private Equity firm with smart offices in Luxembourg.
Due to growth, they are looking to add to the their legal administration team with the addition of a legal secretary.
The role is interesting and varied and duties will include:
• Plan and coordinate the Board meeting process from A to Z.
• Attend, manage and document Board meetings.
• Review, prepare and present information during quarterly board meetings
• Draft accurate and complete board meeting minutes and ensure timely delivery of final minutes.
• Follow up on any action items arising from board meetings
• Ensure timely preparation of PoA’s, board and shareholder resolutions, etc.
• Support European investment origination activities, including deal closings and investment
team support
• Manage the entire lifecycle of an entity, including, but not limited to, incorporations,
dissolutions, AGMs, EGMs and any ad hoc company secretarial items such as changes
to share capital and directors.
• Ensure accuracy, completeness and real-time maintenance of all corporate records/files
(physical and electronic versions) and entity management in master databases, including
coordination with other offices and third parties.
• Assist with KYC/AML processes as and when necessary
• Manage accounts payable process with third party vendors and central accounts payable
processing, assist the bank transfer and cash management process,
• Ensuring that the documentary support is prepared on a timely basis
• Understand the underlying investment structures and deals
• Assist with the entity audit process
• Monitor entity compliance across portfolio including statutory and regulatory filing
requirements, including annual accounts and other corporate filings
• Oversee third party vendors and ensure high-quality deliverables.
• Develop/Maintain task tracking systems to ensure timely completion of tasks
• Proactively develop and maintain efficient internal controls and business processes
• Participate in ad-hoc special projects
The ideal candidate will have a minimum of five years experience, ideally from an asset management firm and be completely fluent in English.
A strong knowledge of Luxembourg fund and corporate regulations is essential along with a team-orientated approach.
The successful candidate will be rewarded with a generous basic salary, competitive bonus (depending on the individuals performance), and excellent benefits including a car parking space.
