Overview
Legal Assistant/Scheduler Jobs in Houston, TX at Lewis & Williams
Job Overview
Our insurance defense firm is seeking a detail-oriented Legal Assistant to manage scheduling and calendaring for our litigation team. This is a dedicated calendaring and coordination role — you will own the firm’s scheduling function rather than splitting time across general secretarial duties.
Key Responsibilities
- Schedule and coordinate depositions, mediations, IMEs, hearings, and client meetings across multiple attorneys’ calendars
- Coordinate with opposing counsel, court reporters, videographers, interpreters, and mediators to confirm availability and secure logistics
- Maintain and update the firm-wide case list, ensuring accuracy of case status, deadlines, and assigned attorneys
- Calendar litigation deadlines and docket-driven dates; issue reminders and monitor upcoming obligations
- Schedule and coordinate calls between attorneys and insurance adjusters; track follow-ups
- Assist attorneys with deposition preparation, including assembling exhibits
- Send out notices, confirmations, and cancellations; manage rescheduling promptly and professionally.
Qualifications
- Minimum 1 year of legal assistant, legal secretary, or law firm administrative experience
- Strong organizational skills and comfort managing high-volume, competing calendars
- Clear written and verbal communication; professional phone presence with adjusters, counsel, and clients
- Proficiency with Outlook and case management software; familiarity with e-filing a plus
- Insurance defense or civil litigation experience preferred
- Bilingual (English/Spanish) preferred but not required
- Reliable daily commute to our office in the Houston area, near NASA/Clear Lake area (I-45 South corridor); candidates residing within approximately 20 miles are preferred
Pay: $45,000.00 – $65,000.00 per year
Work Location: In person
Title: Legal Assistant/Scheduler
Company: Lewis & Williams
Location: Houston, TX
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