Overview
Legal Assistant – Housing and Consumer Law Unit Jobs in Rochester, NY at The Legal Aid Society of Rochester, NY
JOB SUMMARY
Reporting directly to Chief Deputy Clerk or District Clerk, responsible for performing daily clerical operations for the Williamson County District Clerk’s Office, in one of the three (3) Assignments outlined below.
EXAMPLES OF WORK PERFORMED
Performs detailed legal procedures associated with the receipt, review, processing and maintenance of court documents and case files
Provides customer service to internal and external customers
Collects payments for court costs and manages front counter till
Collaborates with attorneys, departments, and litigation parties for necessary documents
Provides customer service and directs incoming calls, faxes and mail
Copies, files, and audits invoices
Performs extensive data entry and maintains database
Utilizes legal reference materials to perform research related to current laws and procedures
Processes court-related documents
Serves as courtroom clerk, when necessary
Cross-trains for departmental coverage of specialized duty assignments
Attends all meetings and trainings, as required
Performs special duties as assigned
Records Clerk Assignment:
Responds and completes requests for records, copies, and research from internal and external customers
Makes and produces certified copies of documents for public use
Performs upkeep of all historic and microfilms records for the District Clerk’s Office
Collaborates with department employees on record retention and record management processes
Issuance Clerk Assignment:
Processes all issuance requests filed by external law firms and other entities
Prepares varied legal documents including citations, writs, motions, subpoenas, orders, judgements and abstract of judgements
Reviews and accepts all civil/family cases
Processes all expunction cases and conducts follow-ups until closed
Attorney General Clerk Assignment:
Reviews and accepts all filings for petitions, motions, and pleadings for processing
Determines court and records cost and verifies billing and invoices received from the state Attorney General’s (AG) Office
Serves as department liaison for AG communications as needed
Assists with jury duty selection process
Process any requested issuance in connection with Attorney General cases filed (citations, writs and capias)
ORGANIZATION RELATIONSHIPS
Reports directly to –Chief Deputy District Clerk or District Clerk
Direct Reports – No
PHYSICAL DEMANDS
Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
ENVIRONMENTAL FACTORS
Work is primarily indoors in an air-conditioned environment
IRREGULAR HOURS
Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
May be deemed essential personnel in the event of an emergency
MINIMUM QUALIFICATIONS
High School Diploma or equivalent
One (1) year of clerical experience in a professional office environment, including cash handling and customer service
Working knowledge of Microsoft Office Suite
LICENSES AND CERTIFICATIONS
Required within thirty (30) days of employment
Valid Texas driver’s license
PREFERRED QUALIFICATIONS
Three (3) years of clerical experience
Three (3) years of cash handling experience
Prior experience working in a legal or government capacity
Prior experience in e-Filing Process
Bilingual in Spanish
Extensive experience in Microsoft applications
EMPLOYMENT TESTING
Employment is contingent on passing any post-offer pre-employment screening as listed below:
Criminal background check: Yes
Motor Vehicle Record check: No
Drug screening: No
Physical exam: No
Psychological exam: No
Additional: N/A
SUPPLEMENTAL INFORMATION
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilco.org/hr.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY
Williamson County is a tobacco free workplace. The use of tobacco and non-tobacco products such as vapor, e-cigarettes and the use of chewing tobacco or like products is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
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Title: Legal Assistant – Housing and Consumer Law Unit
Company: The Legal Aid Society of Rochester, NY
Location: Rochester, NY
