Overview
Legal Administrative Assistant Jobs in Troy, MI at Bowman and Brooke
Job Description
At Virginia Garcia Memorial Health Center, we honor all members of our community and acknowledge the dignity of each person we serve. Our purpose is to provide high quality, comprehensive primary health care to the communities of Washington and Yamhill counties with a special emphasis on migrant and seasonal farm workers and a view to removing barriers to health care. We strive to provide an environment that welcomes and values the people we employ and serve.
If you are unsure whether you meet all the required qualifications for this role but are interested and passionate about this potential position, we encourage you to apply.
Job Summary:
The Compliance and Contract Specialist (CCS) supports the development and implementation of compliance and contracting processes, programs, procedures, and practices under the general supervision of the Chief Corporate Compliance Officer. The role is responsible for ensuring that our organization is compliant with all applicable federal, state, and local laws and will monitor proposed and new regulations. The role is responsible for knowing required compliance and contracting rules and regulations and ensuring that our organization maintains compliance on a day-to-day basis.
Essential Compliance Duties and Responsibilities:
Support the investigation of reported incidents involving union represented and non-represented staff. Review incidents to determine appropriate categorization, resolving minor issues (i.e., email/fax errors) and escalating legal and other high-risk incidents to the Corporate Compliance Officer.
Assist with the development of policies, procedures, and documents necessary for effective compliance and contracting processes.
Create and review compliance reports and ensure compliance program software data accuracy and completeness. Perform updates as needed.
Monitor the compliance and contracting workflows and provide the Chief Corporate Compliance Officer with regular status reports on program metrics. Follows Chief Corporate Compliance Officer guidance to address program deficiencies.
Develop and provide employee training on compliance and contracting policies, procedures, best-practices, and reporting requirements.
Identify, investigate, and report compliance issues, irregularities, and violations.
Interpret laws and policies, perform inspections and audits, evaluate corporate policies and recommend improvements, and analyze data.
Prepare, proofread, and submit regulatory and legal documents before deadlines.
Reviewing discovery requests, collect, log, and submit responsive documents.
Answer questions about compliance issues.
Draft policies, procedures, job aids, and forms.
Perform other duties as assigned.
Essential Contracting Duties and Responsibilities:
Develop solicitations, bids, requests for proposals, contracts, and amendments.
Manage contract development through entire lifecycle (draft, revision, approval, execution, filing, and monitoring) ensuring that all applicable legal requirements are met, and internal processes and records are maintained.
Provide department and operations leaders with guidance on contract terms, conditions, and compliance requirements to ensure alignment with organizational goals and operational efficiency.
Professionally interact with internal and external stakeholders including governmental agencies, contractors, vendors, and consultants.
Conduct department orientation and training activities as needed.
· Handle protected health information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
· Valid driver’s license, reliable transportation, safe driving record and insurance coverage required.
· Perform other duties as assigned.
HIPAA Requirements:
The Credentialing Contract Specialist may have access to PHI in the course of carrying out their duties. Applying the minimum necessary standard of HIPAA, the designated record sets to which this employee may have access include: all sections of the medical record, patient demographic information in the practice management system, and incoming records, reports, results, consultations, practitioner demographics, etc. The role will read the content of these records only to the extent needed to accomplish the assigned task.
Knowledge, Skills and Abilities Required:
· Excellent written and verbal skills.
Ability to comfortably interact with professional staff of VGMHC and be a pleasant and responsive contact person for outside organizations and maintain positive working relationships with internal stakeholders.
Detail-oriented, highly organized, and process-focused.
Advanced computer skills in MS Office Suite, including Word and Excel. Some database software proficiency is preferred.
Exhibit a high degree of responsibility for confidential matters.
Self-directed with excellent interpersonal, conflict resolution, problem solving and organizational skills.
Proficient with Microsoft office suite (Word, Excel, Outlook, PowerPoint).
Ability to self-manage and effectively organize and prioritize multiple and competing demands.
Ability to work in a timely, accurate, and detail-oriented manner.
High degree of integrity and professionalism.
Experience with group facilitation.
Ability to collaborate as part of a high functioning team.
Commitment and alignment to Virginia Garcia’s mission, vision and values.
Education and Experience Required:
Bachelor’s degree or at least four years of college education from accredited college required, preferably in health-related field, or equivalent combined education and experience.
Two years’ working experience in a health-related field preferred.
· Two years of previous legal, compliance, regulatory, accreditation, contracting, credentialing and/ or related experience, required.
Behavioral Competencies:
Accountability: Role model VG’s mission, vision, and shared values
Customer-Focus: Listen to the voice of the customer and strive to delight them by exceeding their expectations.
Teamwork: If someone needs help, help them.
Initiative: Be innovative, apply fresh ideas, and continuously improve how you do your work.
Confidentiality: Maintain strict confidentiality and respect the privacy of others.
Ethical: Demonstrate integrity, honesty, and stewardship in all encounters at work.
Respect: Demonstrate consideration and appreciation for co-workers and patients.
Communication: Demonstrate the ability to convey thoughts and ideas as well as understand the perspective of others.
Physical Requirements:
Computer usage: up to 80%
· Reaching/stooping/bending: 5%
· Must be able to lift/carry up to 25 lbs. (supplies, files, etc.)
· Sitting: up to 75%
Working Environment/Physical Hazards:
· Work in a well-lighted, ventilated environment
· Potential exposure to blood borne pathogens and hazardous chemicals
Equipment Used
· Computer: databases and word processing
· Telephone, fax, copier, scanner, printer
Immunization:
Staff members must meet immunization requirements as stated in VGMHC’s immunization policy and state and federal guidelines.
Job descriptions represent a general outline of the essential and major job duties, functions and qualifications required. They cannot be all-inclusive and comprehensive due to the dynamic nature of work performed to accomplish VGMHC’s Mission.
VGMHC is an Equal Opportunity Employer. No person is unlawfully excluded from consideration for employment because of race, color, religious creed, national origin, ancestry, sex, age, veteran status, marital status, or physical challenges. The policy applies not only to recruitment and hiring practices, but also includes affirmative action in placement, promotion, transfer, rate of pay, and termination.
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Title: Legal Administrative Assistant
Company: Bowman and Brooke
Location: Troy, MI
