Overview
Legal Administrative Assistant – 2-5 Yrs Experience – Health Care – Roseland, NJ Jobs in Roseland, NJ at Marshall Dennehey
Overview
CHDB Law is seeking an experienced, self-starting Legal Support Assistant. The Legal Support Assistant is primarily responsible for providing support to the firm by handling copy center duties, processing and scanning mail, as well as scanning and copying documents, putting together binders and other documents for Legal Administrative Assistants, Paralegals and Attorneys, as well as providing assistance with bulk mail projects for all departments. This position provides backup support for Reception, and assists the Executive Assistant as needed.
Essential Duties and Responsibilities:
The essential functions include, but are not limited to the following:
Coordinate the outgoing and incoming mail delivery, providing timely delivery of all mail and packages. Scan mail to various paralegals/attorneys.
Reproduce, print, and scan documents; print electronic documents to hard copy.
Scan printed materials to various file formats for uses other than reproduction.
Check with Reception for any incoming docketing after each mail cart run. Scan Docketing to Docketing Assistant or paralegals.
Order copier toner and ink supplies from POA as needed.
Scan checks to appropriate individuals and then take checks to accounting for posting.
Process pleadings for delivery to our legal service delivery company.
Assist Reception with opening and sorting mail if time permits; provide coverage in her absence.
Assist with other duties such as cleaning white boards in conference rooms, stocking client beverage refrigerators in each conference room.
Restock items in conference rooms, restock paper at copiers and printer areas, and restock kitchens throughout the day.
At end of day, following scheduled times provided, deliver certified and other mail to the Post Office..
Required Skills and Abilities:
Previous experience working in a law office is a plus
Must be able to work independently, organize own work and coordinate work activities with others.
Ability to work under pressure and meet deadlines.
Detail oriented and professional.
Good communication skills.
Proficient with Microsoft Office Suite.
Basic understanding of office equipment.
Ability to communicate well with attorneys and staff.
Flexible and adaptable in various situations and when interacting with many different personalities.
Ability to organize and prioritize tasks including delegation of tasks when appropriate.
Work hours for this position are Monday through Friday, 8 a.m. to 5 p.m., with a 2:30 departure on Friday. In addition to a competitive hourly rate, the firm offers excellent benefits for full-time employees, including health, dental, vision, life, and long term disability insurance, a 401k match, paid time off and parking.
Job Type: Full-time
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
AD&D insurance
Dental insurance
Disability insurance
Employee assistance program
Flexible spending account
Free parking
Health insurance
Health savings account
Life insurance
Paid sick time
Paid time off
Parental leave
Referral program
Vision insurance
Schedule:
Monday to Friday
Application Question(s):
Do you have experience operating office equipment such as scanners, photocopiers and postage machines?
Education:
High school or equivalent (Required)
Experience:
office services: 1 year (Preferred)
Work Location: In person
Title: Legal Administrative Assistant – 2-5 Yrs Experience – Health Care – Roseland, NJ
Company: Marshall Dennehey
Location: Roseland, NJ
