Overview
Legal Administrative Assistant Jobs in Raleigh, NC at Hutchison PLLC
Title: Legal Administrative Assistant
Company: Hutchison PLLC
Location: Raleigh, NC
Hutchison is a well-established and highly regarded boutique corporate law firm headquartered in Raleigh, NC, seeking an exceptional, self-motivated and versatile Legal Administrative Assistant with 2 or more years of relevant experience to join our team.  This exciting role requires attention to detail, ability to meet tight deadlines, strong organizational skills and a high degree of professionalism when handling confidential information. Our practice is dynamic and you’ll gain a ton of experience, quickly. Here’s what you’ll do on any given day at Hutchison:
Receive reception visitors when necessary and contact appropriate attorney and/or staff
Handle incoming correspondence appropriately to maintain an excellent rapport with existing clients and highlight any service concerns to attorneys as necessary
Maintain Outlook calendars; book travel, coordinate on-site meetings and luncheons
Coordinate day-to-day operations of the attorneys’ practices taking initiative and using sound, independent judgment, including scheduling of meetings and conference calls
Run conflict checks; open new matters, prepare engagement letters
Enter, revise and finalize time entries for select attorneys and work with the firm Billing Department on billing matters
Prepare, revise and proof legal documents and presentations in Microsoft Word, Excel and PDF
Organize documents into accurate formats and maintain client files in accordance with firm standards
Assist with preparing and coordination of initial transaction closing documents including electronic data rooms
Complete post-closing activities
Perform online research as necessary to support attorney activities
Maintain firm contacts as needed to ensure accuracy of clients, investors and vendors information
Manage multiple projects in a deadline-driven environment
Other duties as assigned
Additional Responsibilities Include:
Assist other staff as needed to balance workload
Assist in the development of office skills by sharing knowledge, best practices, and attending monthly team meetings
Qualifications:
Associate’s degree or equivalent experience with 2 years of administrative experience
Advanced working knowledge and proficiency in Microsoft Office (i.e., Word, Excel, Outlook, PowerPoint
Experience using iManage DMS is a plus. Strong formatting skills preferred
Experience and proficiency in use of technology to support practice group efforts (i.e., scanning, ShareFile, DocuSign or Workshare Compare or similar application to assist with proofing, tracking and comparing document revisions from multiple contributors.)
Excellent written and verbal communication skills. Strong attention to detail
Ability to manage multiple projects simultaneously, leverage technology to gain maximum efficiency, and continually adapt to changing deadlines and priorities
High degree of professionalism, discretion and confidentiality
Ability to work collaboratively with others, and ability to handle multiple tasks and prioritize effectively
Self-motivated with a high degree of initiative
Previous experience in a law firm preferred
Why Hutchison PLLC:
Collaborative and supportive work environment
Opportunity to work in a hybrid environment (3 days a week in office with a set schedule)
37.5-hour work week
Competitive salary, paid time off and benefits package
