Overview
Legal Administrative Assistant Jobs in San Francisco, CA at Ropes & Gray LLP
Legal Secretary (Transactional & LITIGATION)
Higgs Fletcher & Mack LLP, one of San Diego’s oldest and most prestigious law firms, has an opening for an experienced Transactional & Litigation Legal Secretary. Ideal candidate will posses intermediate to advanced experience supporting multiple attorneys in Intellectual Property (IP) and Probate practice areas.
Job Responsibilities
Provide administrative support to attorneys and paralegals
Manage, plan, and calendar all conference calls and meetings, deadlines, including client interface
Scheduling consultations, appointments, depositions, etc.
Prepare, revise, proofread and redline legal documents
Prepare correspondence, letters, client communications, documents, engagement letters, conflict waivers, run conflicts reports, and submit new matter openings
Track certified mailings and overnight deliveries
Perform administrative support functions, such as opening, stamping, scanning documents into document management system, e-mailing documents to clients, maintain and update electronic and physical files, prepare and submit check requests, process invoices, and schedule conference rooms etc.
Routine telephone calls with clients, opposing counsel, court clerks, court reporters, etc.
Preparing pleadings for court filing (State and Federal) and service
Electronically file/serve documents
Preparing exhibit binders and hearing/trial binders for attorneys
Qualifications
Three to Five years’ experience as a Legal Secretary with transactional and litigation experience. Ideally in the areas of Probate and IP.
Strong system skills in document management systems and digital filing
Proficient knowledge of Outlook, Word, DocuSign, and Excel
Ability to maintain the highest level of confidentiality
Strong organizational skills and attention to detail
Superior oral and written communication skills
Excellent interpersonal skills: ability to interact well with clients, vendors and coworkers
Ability to balance competing and changing priorities
Ability to work independently and as part of a team
Diligent in meeting deadlines and completing assigned tasks
Job Type: Full-time
Pay: $70,000.00 – $90,000.00 per year
Benefits & Perks
401(k)
Health insurance
Dental insurance
Vision insurance
Employer paid Life and AD&D insurance
Short-Term Disability & Long-Term Disability
Generous Paid Time Off
Paid holidays
Free on-site gym membership
Access to building lounge featuring indoor & outdoor terrace decks that include Bevi Water, Social Game Room (pool tables, golf simulator), mothers’ room and more!
Stunning office space with views if downtown San Diego & San Diego Bay
Monthly transportation allowance
Ongoing on-site workshops & continuing education programs
Schedule: Monday to Friday
Work Location: Onsite in downtown San Diego, CA 92101
Job Type: Full-time
Pay: $70,000.00 – $90,000.00 per year
Schedule:
Monday to Friday
Work Location: In person
Title: Legal Administrative Assistant
Company: Ropes & Gray LLP
Location: San Francisco, CA
