Overview
Law Student Volunteer, Fall 2025 Jobs in Laredo, TX at U.S. Department of Justice
Overall Purpose: Provides secretarial support to attorneys, paralegals and administrative management of the Firm. Maintains positive communications with clients, attorneys and staff. Observes confidentiality of client matters. Follows policies and procedures of the Firm.
Essential Job Duties:
Proofread prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards
Receive, send, and convert documents via DropBox, Google Docs, and other document transmittal formats
Manage and maintain calendar for deadlines; ensures important dates are recorded on the master calendar
Manage documents received from clients, including preparing hearing and investigation binders
Knowledge of and ability to file court documents in various State courts, understand the litigation process from beginning to end, including OAH, EEOC and PERB
Knowledge of and ability to file court documents using One Legal or other web based platforms
Knowledge of and ability to serve discovery documents using Case Anywhere and FileandserveXpress
Prepare and revise legal documents, correspondence, memoranda, and e-mails from written form as well as from digital recordings
Knowledge of and ability to calendar due dates for appearances and deadlines, i.e. complaints, responses, discovery, motions, appeals, conferences, etc., in a timely manner
Operate personal computer and transcription equipment to produce legal documents, correspondence, memoranda and e-mails, and other office machines such as photocopiers
Read, sort, and print incoming mail, faxes and e-mails, as well as save to the document management system and distribute as appropriate
Schedule appointments and meetings for attorneys
Other Duties:
Arranges for travel for attorneys including hotel, airline and transportation
Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions, investigations or other engagements
Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations
Preparation of attorney expense reports and check requests
Coordinate workshop and client training seminars
Coordinate attorney conference calls
Back up for the telephones and filing
Performs all other duties as assigned
Qualifications/Requirements:
High School diploma, bachelor’s degree is preferred
Prior legal secretary experience in the areas of education, litigation, or transactional
Ability to type, read, and write to proofread and perform initial input and revisions to legal documents, correspondence, memoranda, and e-mail.
Must have knowledge of MS Office Suite, which includes Word, Excel, PowerPoint
Knowledge of document management systems such as iManage
Ability to type 70 wpm
Ability to organize and prioritize workflow for multiple attorneys
Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff
Ability to operate office equipment such as computer, transcription equipment, fax machine and advance functions on photocopiers
Knowledge of how to do research on the internet to locate, directions for the attorneys, look up information regarding the school districts, how to obtain copies of agendas for board meetings
Ability to follow office procedure for opening files, obtaining new client matter numbers, and processing invoices
Ability to stay current with the local court rules for the state and different counties
Ability to use Adobe for redaction and edits in documents in response to PRA requests and discovery requests.
Occasionally makes drop offs at Federal Express
Stellar attendance and punctuality
Salary: $70,000 – $92,000 Annually
On-site
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Title: Law Student Volunteer, Fall 2025
Company: U.S. Department of Justice
Location: Laredo, TX
