Overview
IP Paralegal Jobs in Crystal Lake, USA at Aptar Italia S.P.A.
Reports to:
Global Head of Intellectual Property
Location:
near Aptar US site preferred; daily work location flexible remote or hybrid
The Intellectual Property (IP) Paralegal supports Aptar’s global intellectual property operations by providing high-quality administrative, operational, docketing, and technical support across patent and broader IP activities. This role enables efficient portfolio management, strengthens data integrity, and improves coordination between internal stakeholders and external counsel—contributing directly to risk management, cost optimization, and effective IP governance. The Intellectual Property (IP) Paralegal is responsible for assisting IP attorneys, patent agents, and other authorized IP professionals, under their direction, in the protection, maintenance, and enforcement of intellectual property rights, including patents, trademarks, copyrights, and trade secrets.
As
an Intellectual Property Paralegal, You Will:
- Conduct factual/procedural research, prepare IP-related documents under the supervision or direction of IP attorneys, patent agents, or other authorized IP professionals, and track IP matters.
- Day-to-day operational support for Aptar’s global IP portfolio (patents, patent applications, associated filings, deadlines, renewals, and ownership records)
- Administrative and process support aligned with Group IP governance and standards
- Coordination with internal stakeholders (Legal, R&D, Innovation) and external law firms
- Data management, docketing, reporting, and tracking of IP assets
Who We are Looking For Education
- Required:
Associate’s or Bachelor’s degree in Legal Studies, Paralegal Studies, or related field
- Preferred:
Paralegal certification preferred (e.g., NALA, NFPA, or equivalent) - Preferred:
Coursework or exposure to Intellectual Property (IP), Patents, or Technology Law
Experience
- 3–7 years of experience as a Paralegal, preferably in intellectual property
- Experience supporting patent prosecution and/or IP portfolio management
- Familiarity with global IP processes, docketing practices, and deadlines
- Exposure to business administration or legal operations processes
- Background or familiarity with science, engineering, or technical disciplines (particularly relevant for patent-heavy environments)
Skills
Working understanding of IP laws and regulations and ability to conduct preliminary factual/procedural research and elevate complex legal issues to the appropriate IP attorney, patent agent, or other authorized IP professional.
- Solid understanding of patent lifecycle processes (filing, prosecution, foreign filings, renewals, annuities)
- Familiarity with IP documentation and formalities (applications, office actions, assignments, declarations, correspondence)
- Basic knowledge of global IP systems and jurisdictions
- Ability to support IP risk tracking (e.g., deadlines, filings, portfolio status)
- Experience using IP management/docketing systems
- Strong capability in data accuracy, tracking, and reporting
- Ability to manage high-volume deadlines with precision
- Clear, professional written communication (emails, formal correspondence, status reports)
- Ability to work cross-functionally with Legal, R&D, and Innovation teams
- Strong interpersonal skills to manage global stakeholder interactions
- Ability to translate technical/IP information into clear, practical summaries for IP attorneys, patent agents, other authorized IP professionals, and internal stakeholders.
Other
- Limited travel, as needed
- Ability to work remotely with minimal supervision
Who We are
At Aptar, we leverage insights, design, engineering and science to develop drug and consumer product dosing, dispensing and protection technologies for many of the world’s leading brands. Aptar in turn makes a meaningful difference in the lives, looks, health and homes of millions of patients and consumers around the world. Our innovations nasal drug delivery for emergency medicines, precise fragrance applications, mess-free ketchup dispensing for kids, connected technologies that support patients in adhering to their treatments and much more
With manufacturing facilities across North America, Europe, Asia, and South America, and a dedicated team of…
Title: IP Paralegal
Company: Aptar Italia S.P.A.
Location: Crystal Lake, USA
Category:
