Overview
IP Legal Secretary Jobs in Los Angeles, CA at DNA Partners
Title: IP Legal Secretary
Company: DNA Partners
Location: Los Angeles, CA
Global Law Firm
IP Legal Secretary
Los Angeles, CA
Salary: $90K – $120K
Job Summary:
A globally recognized, award‑winning law firm is recruiting for an IP Legal Secretary for its Los Angeles, CA office.
Why This Role:
This role is suited for a highly organized, detail‑driven IP professional who thrives in a fast‑paced environment and enjoys supporting attorneys at a high level. The IP Secretary plays a critical role in patent and trademark prosecution while providing exceptional internal and external client service.
What You’ll Do:
- Provide comprehensive administrative and practice support to patent and/or trademark attorneys
- Prepare, edit, and proofread legal documents, correspondence, and filings
- Manage time entry, billing, expenses, and foreign associate invoices
- Calendar deadlines, manage schedules, coordinate travel, and arrange meetings
- Maintain electronic and paper files (iManage, Outlook, FileTrail)
- Submit conflict checks, prepare engagement letters, and open new matters
- Support patent prosecution, including USPTO filings, docket monitoring, client communications, and reporting
- Assist with trademark docketing, reporting, invoicing, and quality control
- Ensure deadlines are met through effective prioritization and workflow coordination
- Collaborate with team members and provide overflow support as needed
What They’re Looking For:
- 5+ years of administrative experience in a professional services environment
- 3+ years of patent prosecution experience
- Strong knowledge of IP workflows and legal document preparation
- Advanced proficiency in Microsoft Office; Excel skills a plus
- Exceptional attention to detail, organization, and communication skills
- Ability to manage multiple priorities under tight deadlines
- High level of professionalism, discretion, and client‑service focus
DNA Partners
25+ Years Strong.
Excellence Delivered.
Trust the Process.
This is the DNA Partners promise—today and every day.
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