Overview
Intellectual Property Legal Assistant Jobs in Albany, NY at Heslin Rothenberg Farley & Mesiti P.C.
Intellectual Property Legal Assistant
Heslin Rothenberg Farley & Mesiti, P.C. is seeking a Legal Assistant to join our Albany office. This position provides administrative and legal support to assigned professionals while helping manage the day-to-day operations of a professional patent and trademark law firm. The ideal candidate is dependable, organized, detail-oriented, and comfortable supporting both legal professionals and daily office needs.
Job Details: Full-time, on-site position. Salary range: $50,000-$60,000.
What You’ll Do:
- Provide administrative and legal support, including proofreading, finalizing, and processing correspondence and related work products.
- Coordinate calendars, meetings, appointments, and absences for professional team members.
- Provide docketing information and deadline details to the Docketing Department in a timely and accurate manner.
- Maintain organized electronic files
- Communicate professionally with attorneys, staff, clients, vendors, and visitors while helping maintain a positive and service-oriented office environment.
What We’re Looking For:
- Associate’s degree preferred, or an equivalent combination of education and relevant administrative/legal support experience.
- Two or more years of patent and trademark support experience preferred; training will be provided for a receptive candidate.
- Strong organizational skills, accuracy, professionalism, discretion, and sound judgment.
- Excellent written and verbal communication skills, including professional telephone etiquette.
- Excellent organizational and multi-tasking abilities, and the capability to successfully work in a self-supervised environment
- Ability to manage competing priorities, meet deadlines, and support urgent work matters when needed.
- Experience and comfort using standard office equipment, software, and systems.
- Preferred: Considerable knowledge of Microsoft Office programs including Excel; familiarity with USPTO, Westlaw, WIPO and European Patent websites. Experience with the following applications: PACER CM/ECF; NYSCEF & Unified Court System eTrack, HTML; Adobe Pro; Worldox; NetDocs
- Ability to work flexible/additional hours as needed
What We Offer:
You will join a respected firm that values professionalism, collaboration, and integrity. HRFM offers a comprehensive benefits package designed to support the health, well-being, and financial security of our employees. Our benefits include medical, dental and vision insurance, life insurance and disability coverage, 401(k) retirement plan participation with employer match, flexible spending account (FSA), paid time off, including vacation, sick, and holiday pay.
We believe in taking care of the people who make our firm successful – both inside and outside the office. If you enjoy working in a professional team environment and providing excellent client service, we encourage you to apply.
To Apply: Please submit a resume and brief cover letter to HR Department at [email protected].
Pay: $25.64 – $30.77 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Title: Intellectual Property Legal Assistant
Company: Heslin Rothenberg Farley & Mesiti P.C.
Location: Albany, NY
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