Overview
Inspection Coordinator & Administrative Assistant Jobs in Austin, TX at The Moster Law Firm
The Inspection Coordinator & Administrative Assistant is responsible for scheduling inspections, coordinating calendars, communicating with clients, inspectors, and contractors, and providing administrative support to attorneys and staff. The role includes coordination of residential and commercial construction inspections, ensuring timely scheduling, documentation, and follow-up. The ideal candidate has law firm or legal office experience, is highly organized, detail-oriented, and thrives in a team environment.
ResponsibilitiesInspection Coordination
- Schedule residential and commercial construction inspections with clients, inspectors, contractors, and attorneys.
- Coordinate calendars to maximize scheduling efficiency.
- Confirm appointments and send reminders.
- Reschedule inspections as needed.
- Track inspection status and ensure timely completion.
- Maintain accurate inspection records in the firm’s case management system.
- Obtain and upload inspection reports, photographs, and related documents.
- Communicate inspection updates to attorneys and staff.
- Coordinate with third-party inspectors, engineers, and construction professionals as needed for residential and commercial properties.
Administrative Support
- Answer phones and assist clients professionally.
- Prepare correspondence and maintain electronic files.
- Scan, upload, and organize documents in a legal case management system.
- Assist with mail, FedEx, and office correspondence.
- Maintain spreadsheets and reports.
- Order office supplies and assist with general office operations.
- Support attorneys and administrative staff with special projects.
- Perform other administrative duties as assigned.
Qualifications
- Minimum of 2 years of administrative or office experience.
- Prior law firm or legal office experience required or strongly preferred.
- Scheduling or coordination experience preferred.
- Experience with construction, property, or inspection coordination (residential or commercial) strongly preferred.
- Excellent organizational and multitasking skills.
- Strong written and verbal communication skills.
- Professional phone etiquette and client service skills in a legal setting.
- Proficient in Microsoft Outlook, Word, and Excel.
- Ability to learn legal software such as Clio or similar case management systems.
- Ability to prioritize work and meet deadlines in a fast-paced legal environment.
Preferred Qualifications
- Experience working in a law firm or legal support role.
- Experience coordinating appointments, deadlines, inspections, or case-related scheduling.
- Familiarity with residential and commercial construction processes or inspection workflows.
- Familiarity with legal documents, filings, or case management systems.
- Experience managing multiple legal matters or attorney calendars.
We’re Looking For Someone Who Is:
- Highly organized and detail-oriented.
- Friendly, professional, and dependable.
- Comfortable communicating with clients, attorneys, inspectors, and contractors.
- Able to manage multiple legal and inspection schedules simultaneously.
- Proactive and willing to jump in wherever needed.
- A team player with a positive attitude and excellent follow-through.
Pay: $45,000.00 – $60,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Inspection Coordinator & Administrative Assistant
Company: The Moster Law Firm
Location: Austin, TX
Category:
