Overview
General Counsel: General Counsel & Internal Legal VP/ Director/Associate Jobs in Cambridge, MA at Nanobiosym
SUMMARY
The Administrative Assistant provides administrative support to a department and/or General Manager in order to aid in the efficient operation of the organization. Duties include, but are not limited to, general clerical, reception and telephone duties, office supply purchasing, filing, and project based work.
ESSENTIAL JOB FUNCTIONS
Greet visitors and direct them appropriately.
Answer multiple phone lines in a professional and courteous manner. Screen each call by obtaining the callers name and nature of the call, then route the call appropriately.
Deliver incoming faxes, mail and/or packages to the appropriate person upon receipt and process outgoing mail daily.
Organize and coordinate meetings, conferences and travel arrangements as needed.
Prepare and modify documents including correspondence, reports, drafts, memos and emails.
Perform clerical duties such as typing, filing, and proofreading as required.
Maintain and retrieve electronic and hard copy documents as needed.
Assist with the set-up, maintenance, and cleanliness of physical exam rooms.
Maintain office inventory and place supply orders when needed.
Oversee the cleanliness of the office and report any issues or repairs needed to management.
Maintain record of company issued items such as parking passes, office keys, etc.
Help to resolve customer concerns and issues and work closely with co-workers to ensure the highest level of customer service and satisfaction is achieved.
Promote effective and efficient utilization of office resources and supplies.
Support staff in assigned project based work.
Participate in various educational and or training activities as required.
Perform various duties as assigned.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is generally a sedentary job position that consists of:
Ability to work at a desk or similar office-type furnishings up to 8 hours a day or longer as required by business needs.
Ability to operate a computer up to 4 hours at a time.
Ability to travel to different floors of the office or other locations.
Ability to move throughout the office.
Occasionally lifting and/or carrying up to 10 lbs.
Occasionally pushing/pulling up to 10 lbs.
Occasionally subject to bending, squatting or twisting.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Extended hours are occasionally required beyond the regular eight (8) hour work day.
The noise level in the work environment is usually moderate.
DISCLAIMER
This Job Description is not an exhaustive list of all functions employees may be required to perform in the described role, and additional functions may be required. This Job Description is applicable to the above position with ExamWorks and/or any of its affiliates (collectively referred to as ExamWorks). ExamWorks reserves the right to revise this Job Description at any time with or without notice to employees. Employment with ExamWorks is at-will, and nothing in this Job Description changes that at-will status. Employees must be able to perform the essential functions of this position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of this position, unless such accommodations would cause an undue hardship to ExamWorks.
ACKNOWLEDGMENT OF RECEIPT AND ACCEPTANCE OF ADMINISTRATIVE ASSISTANT JOB DESCRIPTION
I have received a copy of the Job Description and have read it (or had it read to me) and I understand and accept the responsibilities as outlined above. By signing below I acknowledge that I am able to perform the essential functions as outlined with or without reasonable accommodation. I understand that this job description is an outline of my duties and may not cover all duties and responsibilities of the job. I also understand my job duties and responsibilities may change, and if so I will be required to perform such additional duties and responsibilities. Should I have any questions or require further clarification of these expectations, it is solely my responsibility to discuss them with Management or a member of the Human Resource Team.
I further understand that at any time changes to these duties may be required according to business needs.
MINIMUM REQUIRED QUALIFICATIONS
Education and/or Experience
High school diploma or equivalent required. A minimum of one year related experience; or equivalent combination of training and experience. Experience in a medical office preferred.
Certificates, Licenses, Registrations
No specific requirements.
ESSENTIAL COMPETENCIES
QUALIFICATIONS
Must possess complete knowledge of general computer, fax, copier, scanner, and telephone.
Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, and the Internet.
Must be a qualified typist with a minimum of 40 W.P.M
Ability to follow instructions and respond to managements directions accurately.
Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.
Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed.
Must be able to work independently, prioritize work activities and use time efficiently.
Must be able to maintain confidentiality.
Must be able to demonstrate and promote a positive team -oriented environment.
Must be able to stay focused and concentrate under normal or heavy distractions.
Must be able to work well under pressure and or stressful conditions.
Must possess the ability to manage change, delays, or unexpected events appropriately.
Ability to follow all company policies and procedures in effect at time of hire and as they may change or be added from time to time.
LANGUAGE/COMMUNICATION SKILLS
Ability to read, analyze and interpret common correspondence and medical or legal documents.
Ability to write clearly and informatively to all required audiences and edit own work for appropriate spelling and grammar.
Ability to respond appropriately and professionally to all inquiries or complaints from customers, regulatory agencies, upper management, and/or members of the business community.
Ability to effectively present information one-on-one, in small groups, and/or visitors of the company.
Title: General Counsel: General Counsel & Internal Legal VP/ Director/Associate
Company: Nanobiosym
Location: Cambridge, MA
