Overview
Executive Secretary Jobs in Dammam, Eastern, Saudi Arabia at Almoajil Holding
Title: Executive Secretary
Company: Almoajil Holding
Location: Dammam, Eastern, Saudi Arabia
Job Overview
The Executive Secretary provides high-level administrative, clerical, and managerial support to senior executives, managing directors, or board members. This role requires a high degree of professionalism, strict confidentiality, and the ability to manage complex schedules and corporate documentation efficiently to ensure smooth business operations.
Key Responsibilities
- Calendar & Schedule Management: Coordinate and manage the executive's daily calendar, schedule appointments, arrange corporate meetings, and handle complex travel logistics.
- Corporate Documentation: Draft, review, and organize critical corporate documents, including memos, official correspondence, board resolutions, and legal or financial reports.
- Meeting Coordination: Prepare meeting agendas, compile background materials, and attend executive or board meetings to take accurate minutes and track follow-up action items.
- Communication Liaison: Act as the primary point of contact between senior executives and internal/external stakeholders, screening phone calls, routing inquiries, and managing official correspondence.
- Information Management: Establish and maintain secure, highly organized physical and digital filing systems for confidential corporate records.
- Office Administration: Ensure the executive office runs efficiently by managing administrative tasks, reviewing invoices, and supervising junior clerical staff if applicable.
Qualifications and Experience
- Education: Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
- Experience: 3 to 5+ years of proven experience supporting C-level executives or board members within a corporate environment.
- Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and modern digital calendar/collaboration platforms.
- Language Skills: Strong verbal and written communication skills.
Key Competencies & Soft Skills
- Discretion & Confidentiality: Absolute integrity and trustworthiness when handling sensitive, proprietary, or personal corporate information.
- Organizational Skills: Exceptional time-management capabilities with a proven ability to prioritize multi-layered tasks under tight deadlines.
- Professionalism: A polished, calm demeanor with strong interpersonal skills to interact effectively with executives, partners, and clients.
- Attention to Detail: High precision in drafting documentation, proofreading, and managing executive schedules.
