Overview
Court Reporter, Dakota County – Honorable Kelly Staples Jobs in Hastings, MN at Minnesota Judicial Branch
Cooley is seeking a Business Intake and Conflicts Assistant to join the Business Intake and Conflicts team.
Position summary: The Business Intake and Conflicts Assistant, working under the supervision of the Director of BIC and BIC Leadership, is responsible for specific duties that include, but are not limited to the following:
Conflicts & Intake Functions:
Manage and respond to department email boxes during scheduled shifts
Provide assistance to attorneys and business professionals through effective communication and a thorough understanding of BIC processes and procedures
Cross-train to perform needed functions during high volume times within all areas of the department including:
Intake of lateral candidate forms
Intake and QC of new business forms
Create conflict searches
Run conflict reports and remove extraneous information
Perform intake QC on forms and process for necessary approvals
Track and file engagement and waiver letters
Carryout assigned database clean-up projects, including ethical wall and related party clean-up
Create Cooley Admin Matters for clients
Administrative Functions:
Work cooperatively with managers and other business professionals to advance BIC projects and goals
Assist with new BIC team member orientation
Prepare and coordinate new hire orientation materials
Manage and maintain BIC department calendars
Manage and maintain BIC SharePoint page
Maintain Director’s calendar including coordination of meetings and events
Schedule conference rooms and catering for various meetings
Schedule and maintain agenda for regular meetings of BIC leadership and CSA’s
Print and organize monthly budget reports
Develop and/or update various administrative forms and create and maintain files
Make travel arrangements as required for BIC leadership
Complete expense reports and track reimbursements for BIC leadership
Organize BIC annual MPC audit responses
Prepare and organize monthly and annual BIC reports for Firm Leadership
All other duties as assigned or required
Skills and experience:
Required:
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
Available to work overtime, as required
Preferred:
Bachelor’s degree
Strong computer skills
Sharepoint and Excel skills
Prior experience as an office/file clerk in a law firm or office environment
Competencies:
Strong communication (verbal and written) and interpersonal skills
Good judgment, strong analytical and critical thinking skills
Strong organizational skills with attention to detail
Ability to work independently with minimal supervision
Comfortable in a fast-paced, challenging environment
Able to prioritize and juggle multiple tasks
Capable of and comfortable with communicating professionally with attorneys, directors, managers and other business professionals
Ability to take on time sensitive matters while recognizing legal ethical rules
Excellent customer service skills
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.
The expected hourly pay range for this position with a work schedule of 40 hours per week is $24.00 – $33.00 ($49,920.00 – $68,640.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.
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Title: Court Reporter, Dakota County – Honorable Kelly Staples
Company: Minnesota Judicial Branch
Location: Hastings, MN
