Overview
Contracts Manager, Vexcel Contracts & Compliance Jobs in United States at Microsoft
Job Description
We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.
The Practice Assistant in our St. Louis office will provide direct support to lawyers by performing administrative and legal work. The ideal candidate is an ambitious, self-motivated individual with an interest in the legal profession.
This position will require presence in the St. Louis office at least three days per week pursuant to the firm’s hybrid work policy. Overtime and flexibility in schedule is required from time to time.
Responsibilities include, but are not limited to:
Accept work assignments from practice group lawyers and work collaboratively with other team members on duties assigned
Maintain calendars to include coordination and scheduling of meetings, conference calls, send calendar invites and reminders, reserve conference rooms on-site in firm reservation system and for off-site venues
Coordinate travel arrangements with firm’s travel provider
Organize and manage files/emails in the document management system
Document production, including formatting, editing, and finalizing correspondence, contracts and memoranda
Process business expense reimbursements and vendor payments
Input time entry for assigned lawyers
Complete client/matter intake request forms and work directly with the lawyer and compliance department on new or existing business
File documents electronically (File Time) with various courts and remain up to date on format, filing requirements and deadlines
Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments, when needed
Provide administrative support including printing, scanning, duplicating, facsimile transmission, preparing mail, overnight packages and hand deliveries
Maintain, research and update contact lists, create labels and coordinate mailings as directed by timekeepers
Attend business development meetings to collect and organize key takeaways for the lawyers, including follow up on actionable items
Exercise good judgment and delegate administrative tasks as needed to appropriate firm resources, e.g., Global Service Center, Billing, etc.; maintain responsibility for and track all delegated activities/tasks/projects to successful completion
Assist other practice group support members with overflow work and provide backup support during periods of annual or personal leave
Additional responsibilities or special projects, as requested
Other duties
Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Qualifications:
Minimum one year of experience in a law firm or professional service organization preferred
Associate’s or Bachelo’rs degree preferred; high school diploma is required
Proficient in Microsoft Office Suite
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Ability to work harmoniously and effectively with others as part of a team
Strong work ethic and positive attitude, with flexibility to work overtime as needed
Exercises confidentiality and discretion
Maintains a calm and professional demeanor at all times
Demonstrates good judgment and good interpersonal skills
Strong problem-solving skills and resilience; resourceful and innovative in solving problems and uses experience to continually develop skills
Self-starter who takes initiative and has willingness to learn
Understands when to act and when to ask
Demonstrates accountability; takes ownership and pride in work
Strong time management skills; able to prioritize actions from multiple sources
Ability to learn and understand basic firm principles and practice nuances
Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.
In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren). Employees are also entitled to 11 Firm holidays.
Norton Rose Fulbright US LLP is an Equal Opportunity/Affirmative Action Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact
[email protected]
. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.
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Title: Contracts Manager, Vexcel Contracts & Compliance
Company: Microsoft
Location: United States
