Overview
Commercial Property & Conveyancing Secretary; Transfers & Bond Cancellations Jobs in Johannesburg North, South Africa at ARCS
Position: Commercial Property & Conveyancing Secretary (Transfers & Bond Cancellations)
Location: Johannesburg North
Commercial Property & Conveyancing Secretary (Transfers & Bond Cancellations) Location: Sandton
Employment Type: Permanent | On-Site
Salary: Market Related (Approximately R500,000 – R960,000 CTC per annum, depending on experience & current CTC)
Introduction An established legal practice is seeking a highly experienced Commercial Property & Conveyancing Secretary to join its Conveyancing Department. The successful candidate will provide comprehensive secretarial and administrative support across commercial property transactions, with a strong focus on property transfers and bond cancellations. This role requires exceptional organisational skills, meticulous attention to detail, and the ability to manage multiple matters in a fast-paced legal environment.
Duties & Responsibilities
- Manage the end-to-end administration of commercial property transfers, including sectional title transfers and bond cancellations.
- Prepare, draft, proofread and amend conveyancing documentation and related legal correspondence.
- Coordinate the signing, lodgement and registration of conveyancing transactions.
- Liaise with clients, financial institutions, correspondents, Deeds Office personnel and other stakeholders throughout the conveyancing process.
- Conduct property, company and individual searches using relevant search platforms.
- Administer and ensure compliance with FICA requirements.
- Maintain accurate electronic and physical filing systems.
- Prepare and format legal documents, agreements and correspondence, including copy typing where required.
- Maintain accurate client records and update contact information.
- Capture professional timesheets and assist with billing administration, including preparing pre-bills and billing documentation.
- Follow up on outstanding invoices where required.
- Ensure all matters are administered accurately, efficiently and within required deadlines.
Requirements
- Matric (Grade 12) is essential.
- A Legal Secretarial or Conveyancing qualification will be advantageous.
- Minimum of 8 years’ experience as a Conveyancing Secretary, with proven experience in commercial property transfers and bond cancellations.
- Solid working knowledge of Microsoft Office.
- Experience working with conveyancing software such as Lexis Convey, E4, Windeed and Search Works.
- Exposure to legal accounting or practice management systems will be advantageous.
Title: Commercial Property & Conveyancing Secretary; Transfers & Bond Cancellations
Company: ARCS
Location: Johannesburg North, South Africa
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