Overview
Bilingual (English/Spanish) Immigration Legal Secretary Jobs in Houston, TX at G Mesa Law Firm, P.C.
The Office of the Vice President, General Counsel and Secretary at Oberlin College invites applications for the position of Legal & Executive Assistant. This is a 12-month, continuing, Administrative and Professional Support position reporting to the Vice President, General Counsel and Secretary of the College and working closely with the other members of the Office of the General Counsel.
Responsibilities
The incumbent is responsible for providing legal assistant support to the Office of General Counsel and executive level administrative support to the Vice President, General Counsel and Secretary. Specific responsibilities include the following.
Legal and Compliance Support
Creates and manages litigation calendar and litigation holds
Coordinates College responses to subpoenas, discovery requests, and agency complaints
Coordinates with outside counsel
Conducts project management, research and benchmarking
Coordinates with the Associate Vice President for Operations and Risk Management to monitor campus-wide compliance and reporting obligations
Coordinates with other offices to respond to inquiries from insurance carriers
Assists with the legal/compliance portions of employee orientations
Manages conflict of interest processes
Reviews appeals of trespass orders
Executive Admin Support to the VP, GC & Secretary
Assists the VP, GC & Secretary through schedule and calendar coordination, meeting scheduling and preparation, file management, counseling/decision-making, setting goals, and identifying issues for discussion.
Manages the sharing of information among the executive leadership team; manages personnel related correspondence.
Develops and creates material including assistance with reports, briefings, presentations and responses on institutional and strategic issues; ensures timely submission of agendas and materials for meetings; and facilitates appropriate meeting follow-up.
Assists with special projects as assigned.
Manages travel logistics for the VP, GC & Secretary.
Coordination regarding Faculty Councils Facilitated by OGC
Coordinates faculty council meetings, manages communications, and prepares meeting minutes
Maintains the Faculty Guide and supports related internal administrative hearings
Manages faculty committee elections and assignments
Essential Job Functions
Marginal Job Functions
Required Qualifications
Bachelor’s degree; excellent oral and written communication skills with attention to accuracy and detail;
3-5 years of relevant professional experience as a legal assistant, paralegal, or office manager preferably in a law firm or in an in-house corporate legal department;
experience demonstrating ability to work well with diverse populations, including high-level officials in academic setting;
demonstrated ability to handle multiple projects simultaneously, respond to pressures, deadlines and changes in priorities or schedules;
experience with extensive record-keeping and maintenance of highly confidential files;
expertise with standard office machines and software, including Excel, PowerPoint, Adobe Acrobat, Microsoft Office, and comparable applications;
and favorable references and evaluations.
Desired Qualifications
Executive administration experience.
Compensation
$70,000 – $75,000. This position includes an excellent benefits package, retirement and generous PTO.
Special Instructions to Applicants
All applicants will be required to provide a cover letter, a resume, and a list of three professional references.
Documents Needed to Apply
Required Documents
Cover Letter
Resume
List of References
Optional Documents
Title: Bilingual (English/Spanish) Immigration Legal Secretary
Company: G Mesa Law Firm, P.C.
Location: Houston, TX
