Overview
Billing Specialist Jobs in Bengaluru, Karnataka, India at Kani Solutions Inc
Title: Billing Specialist
Company: Kani Solutions Inc
Location: Bengaluru, Karnataka, India
Job Title: Legal Operations Billing Specialist
Location: Bengaluru, Karnataka (Onsite)
Hire Type: Permanent Hire
About the Role
The Legal Operations Billing Specialist supports the day-to-day administration of legal billing, vendor management, and matter-related financial processes for client’s global Legal organization. This role works closely with others in Legal Operations to ensure invoices are submitted, reviewed, processed, and tracked accurately and on time.
The ideal candidate is detail-oriented, highly organized, and comfortable working with data and financial systems in a fast-paced environment.
What You’ll Do
Invoice Processing & Billing Administration
- Review legal invoices for completeness and compliance with billing requirements.
- Route invoices for approval and monitor workflow completion.
- Address billing inquiries from law firms, vendors, attorneys, and internal stakeholders.
- Coordinate invoice corrections and resubmissions when needed.
- Monitor invoice aging and help ensure timely payment processing.
- Maintain billing records and supporting documentation.
Matter & Vendor Administration
- Assist with the setup and maintenance of legal matters, vendors, and law firm records.
- Update billing rates, matter information, and vendor details within legal systems.
- Support law firm onboarding and vendor administration activities.
- Maintain accurate electronic records and documentation.
Reporting & Financial Support
- Prepare recurring reports on legal spend and invoice status.
- Support monthly accrual and budget tracking processes.
- Gather data for Legal Operations and Finance reporting requests.
- Validate information and resolve data discrepancies.
Systems Support
- Support users with invoice submissions, approvals, and basic troubleshooting.
- Assist with system testing, data cleanup projects, and administrative maintenance activities.
- Help maintain billing guidelines, job aids, and process documentation.
Required Qualifications
- Associate’s or Bachelor’s degree in Business, Finance, Accounting, Legal Studies, or related field, or equivalent experience.
- 2+ years of experience in legal billing, accounts payable, finance operations, legal operations, or law firm administration.
- Experience managing large volumes of invoices and financial records.
- Strong attention to detail and commitment to accuracy.
- Proficiency with Microsoft Excel and Microsoft Office applications.
- Strong organizational and time management skills.
- Ability to prioritize multiple tasks and meet deadlines.
- Strong written and verbal communication skills.
Strongly Preferred Qualifications
- Experience with one or more of the following platforms:
- Coupa
- SimpleLegal
- Onit
- Anaqua
- Experience supporting legal e-billing, matter management, or vendor management programs.
- Experience working with law firms, outside counsel invoices, or corporate legal departments.
- Familiarity with invoice review, accrual tracking, and billing guideline compliance.
What Will Make You Successful
- You are exceptionally organized and detail-oriented.
- You enjoy working with systems, data, and operational processes.
- You follow established procedures while maintaining a high degree of accuracy.
- You communicate professionally with internal and external stakeholders.
- You take ownership of completing routine work accurately and on time.
