Overview
Bilingual Administrative Assistant Jobs in Anchorage, AK at McQuillan & Hohman Law, LLC d/b/a Alaska Immigration Law Center
Spanish / English | Full-Time | On-Site | Anchorage, Alaska
McQuillan & Hohman Law / Alaska Immigration Law Center
Pay: $22–$28 per hour, DOE | Performance Bonuses | PTO | Paid Holidays | Retirement Match
About the Position
We are hiring a polished, dependable Bilingual Administrative Assistant to serve as one of the first points of contact for our clients and to help keep a busy law office organized and running smoothly. This is a classic administrative / front-office role with significant client communication. You will answer phones, assist clients in both Spanish and English, manage routine office tasks, maintain calendars and files, prepare basic correspondence, and help attorneys and legal staff stay on track.
Legal experience is helpful, but it is not required. We are more interested in finding someone who communicates professionally, learns quickly, follows through, manages time well, and takes pride in accurate work.
Required Qualifications
- Full professional fluency in both Spanish and English, including the ability to hold detailed client conversations and communicate clearly and professionally in writing in both languages.
- Strong verbal communication, professional phone etiquette, and a confident, courteous manner with clients, attorneys, coworkers, courts, and outside offices.
- Strong written English skills, including grammar, spelling, punctuation, and professional vocabulary.
- Excellent organization and time-management skills. You must be able to manage your own task list, prioritize competing demands, and complete work without repeated reminders.
- Reliable attention to detail and the ability to follow established procedures accurately.
- Comfort with computers and common office software, including Microsoft Word and Outlook; ability to learn additional case-management and office systems quickly.
- High school diploma or equivalent.
- Ability to handle confidential and sensitive information with discretion and professionalism.
- Ability to pass a background check.
Experience We Prefer
One or more years of administrative, clerical, receptionist, front-desk, or professional office experience is strongly preferred. We will also consider an exceptional candidate from a strong customer-service background if that person has excellent communication, computer, organization, and follow-through skills.
- Law office, medical or dental front office, banking, insurance, government, professional services, or another environment where accuracy and confidentiality matter.
- Scheduling, calendaring, data entry, document preparation, electronic filing, or records management.
- Managing a high volume of phone calls, emails, appointments, and client requests while keeping track of unfinished tasks.
- Microsoft Word, Outlook, Adobe Acrobat, Excel, or similar office software.
What You Will Do
- Answer incoming calls and communicate with clients in Spanish and English in a professional, helpful manner.
- Greet clients and visitors and help create a welcoming, organized front-office experience.
- Route client questions appropriately, gather information, document communications, and make sure follow-up tasks are not lost.
- Schedule appointments, maintain calendars, and assist with deadline and task tracking.
- Prepare routine correspondence, form letters, simple documents, and other administrative materials under staff direction.
- Perform data entry; scan, organize, name, and maintain electronic and paper files; and assist with records management.
- Monitor and help resolve routine client-service issues while knowing when an issue needs to be escalated to a paralegal or attorney.
- Maintain a clean task list and consistently close the loop on assigned work.
Who Does Well in This Role
- You are warm and personable, but also professional and composed.
- You notice details, remember follow-ups, and do not need someone standing over you to keep you moving.
- You are comfortable switching between phone calls, client questions, scheduling, documents, and data entry without losing track of priorities.
- You enjoy helping people, working as part of a small team, and leaving the office knowing the day was productive.
Compensation, Benefits & Schedule
- $22–$28 per hour, depending on experience and demonstrated skills.
- Frequent performance bonuses tied to results and client service.
- Dollar-for-dollar retirement-plan match up to the applicable federal limit.
- Paid time off and paid holidays.
- Full-time, on-site position in Anchorage, Alaska.
- Value work-life balance and can offer meaningful scheduling flexibility,
- Opportunity to learn, take on more responsibility, and grow within an established and expanding law firm.
About Our Firm
McQuillan & Hohman Law / Alaska Immigration Law Center is an Anchorage law firm serving individuals, families, and businesses across Alaska. We work in a busy, client-focused environment and place a high value on professionalism, compassion, accountability, and work-life balance. We want people who care about the quality of their work and who want to become an important part of a supportive office team.
How to Apply
Apply by sending your resume and cover letter to [email protected]. COVER LETTERS WRITTEN BY AI WILL NOT BE CONSIDERED. Please make sure your resume clearly identifies any administrative, receptionist, clerical, client-service, and bilingual Spanish/English experience.
McQuillan & Hohman Law is an equal opportunity employer. We provide reasonable accommodations in the application and hiring process.
Job Type: Full-time
Pay: $22.00 – $28.00 per hour
Benefits:
- Flexible schedule
- Paid time off
- Retirement plan
Application Question(s):
- Are you fully professionally fluent in both spoken and written Spanish and English? (Yes or No)
- How many years have you worked in an administrative, receptionist, clerical, front-office, or professional customer-service position?
- You have six unfinished tasks, the phone is ringing, a client has been waiting for a return call, and an attorney gives you a new task due today. Briefly explain how you would organize and prioritize your work.
Work Location: In person
Title: Bilingual Administrative Assistant
Company: McQuillan & Hohman Law, LLC d/b/a Alaska Immigration Law Center
Location: Anchorage, AK
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