Overview
Associate or Senior Attorney Jobs in Fairlawn, OH at Kastner Westman & Wilkins, LLC
ROLE
We are seeking an experienced Legal Administrative Assistant to support the United States Attorney’s Office for the Northern District of Mississippi (USAO NDMS) in Oxford, MS. Your responsibilities will focus on delivering high-quality administrative and logistical support to ensure the effective coordination of fact witness travel, timely processing of reimbursement documentation, and daily collaboration with Assistant United States Attorneys (AUSAs), internal support staff, and external law enforcement and judicial partners in a secure federal environment.
This is a full-time opportunity in which we’ll provide competitive pay, comprehensive benefits, and job stability and security.
Apply today!
RESPONSIBILITIES
I. Witness Coordination
Provide support to fact witnesses before, during, and after court proceedings
Communicate with witnesses regarding appearance times, travel arrangements, and special needs
Greet and escort witnesses to designated hearing or courtroom locations
Deliver courtroom orientation while ensuring a safe, appropriate waiting area is available
Notify AUSAs of unusual witness circumstances requiring attention or approval
Respond to inquiries from witnesses related to court procedures, scheduling, and reimbursements
Track active or upcoming witness appearances, grand jury sessions, and trial dates
Liaise with AUSAs, court personnel, United States Marshals Service (USMS), and other justice system partners as needed
II. Travel Coordination
Coordinate witness travel, lodging, and scheduling in alignment with Department of Justice (DOJ) and USAO policies
Collect required signatures and documentation to complete witness reimbursement
Prepare and process witness vouchers and reimbursement forms in compliance with DOJ guidelines
Monitor and reconcile government travel accounts associated with witness expenses
III. Administration
Maintain accurate witness files, calendars, and case-related databases
Draft routine correspondence using established legal terminology, procedural guidelines
Support general administrative operations related to fact witness management
KNOWLEDGE & SKILLS
Knowledge of legal administrative procedures and documentation standards
Knowledge of handling sensitive or confidential information in a legal or administrative setting
Skilled in word processing, data entry, and information retrieval using standard office software
Skilled in preparing, formatting, and editing reports, correspondence, and official documents
Skilled in organizing and maintaining case files, calendars, and internal tracking systems
Skilled in retrieving and analyzing information from internal databases and external sources
Ability to provide accurate case-related updates and respond to inquiries from internal and external stakeholders
Ability to obtain and verify information from other agencies and partner organizations to support case coordination
Ability to ensure data accuracy and perform analytical calculations related to case tracking and reimbursements
Strong written and verbal communication skills for working with legal personnel, witnesses, and external agencies
BACKGROUND
Experience supporting legal, court, or administrative operations preferred
Experience coordinating logistics or managing travel and reimbursements preferred
Experience working with government agencies or in a federal legal environment preferred
Experience handling confidential or sensitive information preferred
Experience interacting with external stakeholders such as witnesses, clients, or partner organizations preferred
EDUCATION
High school diploma required
Undergraduate degree preferred
LOCATION
Oxford, MS 38655
TELEWORK
Not eligible for telework
CLEARANCE
U.S. citizenship is required as it supports the U.S. federal government
CLIENT
U.S. Department of Justice
TRAVEL
Travel is required
WORK HOURS
40 hours
8 hours a day
5 days a week
EMPLOYMENT CLASSIFICATION
Employment Classification Eligibility — Nonexempt
RELOCATION
Not eligible for relocation benefits
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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.
Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.
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Title: Associate or Senior Attorney
Company: Kastner Westman & Wilkins, LLC
Location: Fairlawn, OH
