Overview
Assistant City Clerk Jobs in Doerun, GA at City of Doerun
Job Title
Judiciary Clerk
Division/Department
Criminal
Closing Date
May 25, 2025
Location
Circuit Court for Baltimore County, 401 Bosley Ave., Towson, MD 21204
Salary
$49,825
FLSA Status
Non-Exempt
Financial Disclosure
Yes
At Will
No
Position Type
FT
The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans.
Maryland Judiciary Benefits (mdcourts.gov)
About the Maryland Court System | Maryland Courts (mdcourts.gov)
Salary Range 2025
Essential Job Functions:
This is an entry-level clerical position performing case processing duties and responsibilities daily. The incumbent receives criminal charges from the District Court, Grand Jury, and State?s Attorney?s Office; initiates case files, enters information of cases into the MDEC system, and scans documents into Odyssey. Receives electronic documents filed in File and Serve, and processes accordingly. Receives Court orders and documents from Judges from Task Manager and processes them in the MDEC system. Reviews Court dispositions entered in Odyssey for accuracy and transfers information electronically to CJIS. Processes and distributes warrants, summons, and writs for transportation of defendants/inmates for Court. Creates invoices; assesses and/or collects court costs. Processes bails, administers oaths, and prepares forms for release of incarcerated individuals. Accepts and processes Petitions for Expungement including hearings and order processing; ensures accurate case security and integrity resulting from Petition for Expungement outcome.
Essential Duties and Responsibilities:
Initiate new cases by receiving charging documents from District Court, Grand Jury, and State?s Attorney?s Office.
Review and process mail and electronic case filings. Qualify all filings for acceptance or rejection pursuant to applicable rules and policies. Forward information to the Judge?s queue for review and/or parties or other court agencies.
Read and interpret Court orders to determine appropriate Clerk actions. Process and distribute all Court orders to the appropriate parties and agencies.
Review criminal cases for closure, including review of bonds, open costs, recalling warrants, releasing registry money to appropriate party, review and update juvenile case security when appropriate.
Send transmittals to District Court or other circuit courts.
Issue subpoenas and warrants, ensuring bond status is updated.
Release warrants when appropriate.
Process monetary judgments and issue writs of garnishments and executions.
Scan paper pleadings to electronic case management system.
Review documents to redact and seal items as necessary.
Receive preliminaries from District Court, update information in Circuit Court case with current bail information and any changes to the case.
Initiate Clerk Service of Petitions for Expungement.
Process orders for expungement hearing outcomes.
Generate Expungement Certificates of Compliance and serve agencies; accept and process signed expungement compliances returned to the court.
Review Financials to clear court fees and costs.
Process Stays Pending Appeals.
Ensure accurate case security and integrity resulting from Petition for Expungement outcome.
Scan paper pleadings to electronic case management system.
Perform redactions as required.
Process Unit Charge Removals.
Assist the public with respect to the expungement process.
Assist the public, support agencies, Judges, Court staff and self-represented litigants with questions concerning criminal cases via telephone, in person, through mail, and email.
Assist attorneys and self-represented litigants in filings and understanding court procedures.
Answer phone calls and assist public accordingly.
Be resourceful enough to answer questions of self-represented litigants without giving legal advice.
Direct customers to other related counties and/or state agencies who could further assist them.
Record and verify bail information on appropriate documents. Administer oaths to Defendants and surety. Prepare release of incarcerated individual forms for their release.
Mail requested information to public.
Double-check work received at customer service window before accepting for filing.
Direct self-represented litigants to Judiciary website to obtain needed forms and instructions.
Initiate and process traffic violation payment plans.
Calculate appropriate filing and court-related fees and process payments received.
Perform Cashier duties, posting checks and cash to appropriate accounts.
Process Bond Forfeitures and Update Bond tab when appropriate.
Check open Court costs for customers.
Minimum Qualifications:
Education:
High school diploma (or GED equivalent).
Experience:
One (1) year of work experience, preferably in court operations or in the fields of criminal justice, parole and probation, legal or financial services.
Note:
A Bachelor?s Degree may substitute the required work experience.
A Paralegal/Associates Degree or 60 college credits may substitute for the required work experience.
A Paralegal Certificate may substitute the required work experience
Knowledge, Skills, and Abilities:
Knowledge of:
General office practices, procedures, and equipment.
Standard legal forms and documents used in the Judiciary.
Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division.
Reading and applying job-related terminology, codes, policies, procedures, rules, regulations, and laws as required to exercise judgment in their interpretation and application.
Defining problems, collecting, and recording data, establishing facts, drawing valid conclusions, applying common sense understanding and making decisions based on knowledge and experience to solve problems in accordance with established policies and procedures.
Skill in:
Customer service and handling problems tactfully and patiently.
Operating a personal computer and/or laptop to perform basic data entry error-free and use a desktop scanner and printer.
Operating a multiple line telephone and answer incoming telephone calls in a respectful and professional manner; repeat information in the correct text it was given.
Operating a copier to make copies and a scanner to scan documents to electronic cases and email.
Scanning paper files into Odyssey for future hearing dates and to create an electronic record.
Performing basic mathematical skills, including the ability to count money, make change, write bills, and operate a computerized cash register.
Ability to:
Use and maintain alphabetical and numerical filing systems.
Communicate clearly, tactfully, and effectively with judges, the public, police agencies, attorneys, and other court officials and personnel, both verbally and in writing.
Understand and abide by departmental rules, regulations, and procedures.
Exercise tact, diplomacy, and impartiality in dealing with the public, law enforcement personnel, and attorneys.
Use proper grammar, punctuation, and spelling.
Listen to verbal instructions and/or review written instructions to fulfill requests and complete various tasks.
Articulate directions, instructions and information in a group or a one-on-one setting to Attorneys, Defendants, Judges, Magistrates, Court staff and other Court agencies using proper word tense and annotation.
Multi-task by organizing, setting priorities, focusing, and concentrating to simultaneously process work and responsibilities error-free within considerable time constraints and in an environment with continuous interruptions; make corrections as needed.
Read and interpret comments, notations, and orders, record essential information, and initiate appropriate course of action.
Physical Requirements:
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Equipment, Machinery and Tools:
Personal computer, monitor, keyboard, mouse, desktop scanner, printer for everyday work
Telephone to answer incoming calls and place outgoing calls.
Copier / Scanner
Date/Time Stamper
Calculator and/or Adding Machine
Rolling Cart to distribute items (equipment and mail) to other locations.
Paper Cutter
Laminating Machine
Electronic Embosser
Soy-based Ink Pads
Labels, Stickers, etc.
Cash Register
Credit Card Machine
Scissors
Document Folding Machine
Software and Computer Skills:
Windows
Microsoft Office 365 including Microsoft Word, Excel, and PowerPoint
Microsoft Outlook for email communications and calendar
Website browser such as Google Chrome and/or Microsoft Edge
MDEC Court Case Management, i.e., File and Serve Review and Filer, Odyssey Navigator
Oracle PeopleSoft for CONNECT ? HR time-reporting and Enterprise Learning Module
Substantial training is necessary to retrieve, review and extract information from various automated systems, including but not limited to:
Baltimore County Detention Center Incarcerated Individual Tracking System
VineLink
MD Department of Public Safety and Correctional Services
Selection Process:
Your application package will be used to determine your eligibility, qualifications, and ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. It is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties. Description of duties that state, “see resume” will negatively impact consideration for this position. Applicants will not be contacted for additional information. Only applicants considered for this position will be contacted.
Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.
For further information please contact Talent Acquisition at [email protected].
The Maryland Judiciary is an equal-opportunity employer committed to fostering a workplace culture of diversity, equity, inclusion, and belonging. We do not discriminate on the basis of race, color, religion, age, sex, pregnancy, marital status, national origin, military or veteran status, physical or mental disability, familial status, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by State or federal law. Applicants who need an ADA Accommodation during the application and/or interview process should send their request via email to [email protected] or call 410-260-1732. The Maryland Judiciary is a drug-free workplace. Applicants must be United States citizens or eligible to work in the United States.
Please find the Maryland Judiciary’s equal employment opportunity policy here: Policy Prohibiting Discrimination, Harassment, and Retaliation.
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Title: Assistant City Clerk
Company: City of Doerun
Location: Doerun, GA
