Overview
Administrative Assistant Jobs in Oxford, MS at Americas Staffing Partner Inc
Administrative Assistant needed to support the U.S Attorney’s office Northern District of Mississippi
Job Duties:
- Answering, screening, and routing phone calls and greeting and screening visitors.
- Issues visitor badges, maintain sign-in logs, and ensure compliance with security
- provisions are followed.
- Processing, date stamping, sorting, and logging mail deliveries and copying projects.
- Preparing and processing outgoing mail and light shipments.
- Operating basic office equipment, e.g., photocopier, facsimile, multi-line
- phone/voicemail systems, mailing machines, security keypad, and computer
- programs.
- Generates forms and documents from templates; data entry, file creation and
- management, including purging of paper files and electronic media for destruction or
- archiving.
- Reserving conference rooms and government vehicles using the online calendars.
- Ability to organize work and complete assignments consisting of numerous steps
- varying in nature and sequence.
- Opens cases strictly from the authorizations and then emails the ‘new case opened’
- email, containing the new case file folder’s location and USAO #. (sent when the
- case is opened.)
- Responsible for entering civil and criminal case opening information into the USAO
- case management system, CaseView. Includes opening new cases and appeal court
- records, entering or closing cases and declinations.
- Entering data requires fact checking and ensuring the data being entered is accurate. This involves: Cases requiring quality control review and review of material using online databases
- Error Correction: Identify and correct any errors or inconsistencies in the data.
- Maintaining Confidentiality: Adhered to strict privacy protocols to protect sensitive
- information.
- Documenting Work: Keeping logs or records of the data entry process and any changes made.
- E-Filing of Court documents including familiarity with submitting documents
- electronically via various systems and understanding how to navigate and upload portals is essential.
- Case and Document management -familiarity with organizing digital files using cloud-based systems that aide with version control, sharing, and secure storage.
Requirements:
- Must be a US citizen
- Minimum of a high school diploma
- At least 5 years administrative experience
- Proficient in computer and all Microsoft Office products
- Must have excellent written and verbal commination’s, problem-solving, and conflict resolutions skills
Title: Administrative Assistant
Company: Americas Staffing Partner Inc
Location: Oxford, MS
Category:
