Overview
Warehouse Admin Clerk Jobs in Romeoville, IL at RJW Logistics
Job Overview
Office Assistant (Real Estate Focus) – Job Description
Position Summary:
We are seeking a detail-oriented, organized, and proactive Office Assistant with experience supporting real estate attorneys to join our team. The ideal candidate will handle general administrative duties while providing specialized support in real estate transactions, document preparation, and client coordination. This role requires strong multitasking abilities, discretion, and prior familiarity with real estate law office operations.
Key Responsibilities:
Answer and direct phone calls, emails, and in-person inquiries professionally.
Manage calendars, schedule appointments, and coordinate meetings.
Maintain and organize physical and digital filing systems.
Perform data entry, scanning, photocopying, and mailing duties.
Order and stock office supplies and maintain office equipment.
Real Estate-Specific Support:
Prepare, revise, and proofread real estate documents, including:
Purchase and sale agreements
Closing binders
Deeds, leases, and title affidavits
Coordinate and track deadlines for closings, inspections, and contingency periods.
Communicate with clients, title companies, realtors, lenders, and municipal offices.
Assist attorneys with due diligence, such as ordering title commitments, surveys, and zoning letters.
File and retrieve legal documents from county recorders and municipal departments.
Maintain organized transaction files and ensure all required documents are complete before closing.
Preferred Qualifications:
Minimum 2 years of experience supporting real estate attorneys or working in a real estate legal office.
Familiarity with real estate transaction workflows and terminology.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with legal practice management or title software is a plus.
Strong written and verbal communication skills.
Ability to prioritize tasks, work independently, and manage time efficiently.
High attention to detail and ability to maintain confidentiality.
This is an excellent opportunity for someone with a legal office background who is comfortable juggling administrative tasks while keeping real estate transactions running smoothly.Responsibilities
Assist in managing property listings and ensure all information is up-to-date and accurate.
Communicate effectively with clients, vendors, and team members to provide exceptional customer service.
Support the marketing of properties through various channels, including social media and online platforms.
Conduct market research to identify trends and assist in pricing strategies.
Prepare documents related to property sales, leases, and other transactions.
Coordinate property showings and open houses, ensuring a positive experience for potential buyers or renters.
Maintain compliance with Fair Housing regulations in all communications and transactions.
Provide administrative support including scheduling appointments, managing calendars, and maintaining files.
Assist with negotiations between buyers and sellers to facilitate successful transactions.
Skills
Strong understanding of Fair Housing regulations is essential.
Excellent communication skills, both verbal and written; bilingual or multilingual abilities are a plus.
Proficiency in property management practices is desirable.
Solid administrative skills with attention to detail and organization.
Background in sales or customer service is beneficial for interacting with clients effectively.
Ability to negotiate effectively while maintaining professionalism in all interactions.
Join our team as a Real Estate Assistant and contribute to our mission of providing exceptional service in the real estate market!
Job Types: Part-time, Internship
Pay: $15.00 – $22.01 per hour
Expected hours: No less than 10 per week
Benefits:
Flexible schedule
Professional development assistance
Schedule:
Monday to Friday
Work Location: Hybrid remote in Chicago, IL 60607
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Title: Warehouse Admin Clerk
Company: RJW Logistics
Location: Romeoville, IL
