Overview
Senior Legal Counsel Jobs in Remote at SNP Transformations, Inc.
POSITION: Administrative Assistant
REPORTS TO: Property Manager.
LOCATION: Lowell, MA
TYPE: Part Time On-Site Only
HOURS: Flexible days and schedule to be determined Monday – Friday, up to 30 hours per week.
ABOUT US
Farley White Management Company is a Boston based owner of first class commercial real estate operating in Massachusetts, New Hampshire & Florida. The success and growth of the company is reliant upon the talented team of individuals who support and trust in our passion for real estate.
RESPONSIBILITIES:
We are seeking an Administrative Assistant to support the property management operations of a suburban office complex located in Lowell, MA.
ADMINISTRATIVE
Answer and direct all incoming phone calls.
Provide assistance when possible and route calls to appropriate employees.
Greeting visitors and clients.
Sort, organize and distribute all incoming mail.
Type general correspondence and memos.
Update and file all documents for vendors and customers.
Maintain and update customer contact databases.
Organize, compile and prepare reports for distribution.
Order and maintain adequate supply of departmental office supplies.
Support other special requests or projects as requested.
OPERATIONS AND CUSTOMER SERVICE SUPPORT
Assist with customer service requests and escalate issues to the appropriate property management staff.
Follow-up with customers to ensure service requests are completed to their satisfaction.
Performs miscellaneous tasks as required
(i.e., assists in the preparation of meeting minutes and agendas, filing).
Interact with customers to foster ongoing relationships.
Manage vendor certificates of insurance.
Prepare purchase orders, contracts, and addendums.
Coordinate access for vendors.
Manage correspondence related to lease administration, such as certificates of insurance, commencement letters and other legal documents.
Update Building and Tenant Emergency Response Manuals.
Monitor work orders in and ensure all requests are responded to within 30 minutes. Assist teams with updates.
Process accounts payable, track and reconcile aged delinquencies, contact customers regarding outstanding balances, provide status reports, forward late notices, calculate fees.
Review monthly reports to develop knowledge of company accounting practices.
Bill back of expenses to customers on a monthly basis.
QUALIFICATIONS
1-3 years of previous administrative experience preferred.
Real estate or property management experience
High school diploma required; some college preferred.
Skills must include:
Proficiency in Microsoft Word, Outlook and Excel
Ability to organize and prioritize workload.
Exhibits strong written and verbal communication skills.
Strong attention to detail and accuracy.
COMPENSATION
Salary commensurate with experience and includes a company profit sharing program and performance-based bonus.
Title: Senior Legal Counsel
Company: SNP Transformations, Inc.
Location: Remote
