Overview
Senior Legal Accountant Jobs in Manhattan at ttg Talent Solutions
CITY OF HAMILTON
POSITION DESCRIPTION
Position Title: City Clerk
Department: Administration
Exempt
Date Approved: December 5, 2023
SUMMARY OF WORK: The City Clerk provides administrative support for the Mayor and City Council. The Clerk also maintains all official records of the City, certifies (attests) copies of all records, and maintains those records according to public record retention laws. The Clerk performs a variety of routine to complex clerical, accounting and administrative work, serves as the Human Resource designee and ADA coordinator for the City.
SUPERVISION RECEIVED AND EXERCISED: This position works under the general supervision of the Mayor and supervises the Deputy Clerk and any other staff employed in the Clerk’s office. This position works directly with the Mayor and City Attorney on personnel matters and requires the highest level of confidentiality.
THE DUTIES OF THE CITY CLERK INCLUDE:
A. To attend all meetings of the council, to record and sign the proceedings thereof and all ordinances, bylaws, resolutions and contracts passed, adopted or entered into and to sign, number and keep a record of all licenses, commissions or permits granted or authorized by the council;
B. To enter in a book all ordinances, resolutions and bylaws passed and adopted by the council: to countersign and cause to be published, as provided by law, all ordinances, bylaws or resolutions passed and adopted by the council;
C. To enter in a book kept for that purpose the date, amount and person in whose favor and for what purpose warrants are drawn upon the city treasury;
D. To file and keep all records, books, papers or property belonging to the city and to deliver the same to his/her successor when qualified;
E. To make and certify copies of all records, books and papers in his/her possession, on payment of fees allowed by law;
F. To give notice of all elections as required by law, and to notify all persons of their election or appointment to office;
G. To make and keep a complete index of the ordinance book, resolution book and all other books and papers on file in his/her office; to take and administer oaths, but not charge or receive any fees therefor;
H. To assist the Financial Administrator as needed to perform the reporting duties of assessments as may be prescribed by law or ordinance;
I. To certify to the county clerk, within ten days after their election and qualification, the names and term of which are elected, of the mayor;
J. Keep such other books and records of the transactions and business of the Clerk’s office as may be necessary to accurately disclose all transactions and business of the office;
K. Prepare and present to the city council as requested a full and complete statement of the transactions of the Clerk’s office, which statement shall set forth all receipts of any nature whatsoever and shall set forth in detail all expenditures or disbursements made since the last statement;
L. Designate a deputy clerk or other qualified person to perform the city clerk’s duties during the city clerk’s absence;
M. Serve as the City’s Human Resource designee for health insurance and personnel matters as outlined in the City of Hamilton’s Employee Handbook;
N. Serve as the City’s ADA Coordinator; and
O. To perform other duties as may be assigned by the City Council or Mayor.
RESPONSIBILITIES OF THE CITY CLERK INCLUDE:
A. Retrieves information from files; prepares legal notices for publication and arranges publication of notices.
B. Assists in the drafting of resolutions and ordinances; oversees codification of ordinances into the municipal code.
C. Prepares official documents for Mayor or Council signatures.
D. Greets citizens and responds to requests for information by researching records and compiling information.
E. Communicates City plans, policies and procedures to staff and the general public.
F. Schedules bid openings; sets bid opening dates; receives and holds bid bonds and related documents.
G. Records documents with the County Clerk and Recorder on City matters when appropriate.
H. Maintains all insurance claims and records, including property, liability and worker’s compensation, and communicates with insurance carriers, Department Heads and City Attorney to process those claims as needed.
I. Oversees the updates in the cemetery plat book and computer files, maintains and issues cemetery deeds.
J. Oversees the scheduling of Community Center rentals; Special Events permits; collects fees and deposits.
K. Oversees and maintains the inventory of keys.
L. Prepares deposits for bank courier.
M. Maintains and accounts for City’s petty cash fund.
N. Coordinates the employee hiring process, and orientation of new personnel. Maintains personnel action forms for new employees/changes, and performance review forms.
O. Maintains employee personnel files and records, and the confidentiality of those records as required by laws and policies. Works with Department Heads and the City Attorney as needed to address employee issues, including evaluation and disciplinary matters.
P. Assists with the City’s collective bargaining process and maintains records as required by the attorney or firm hired to conduct negotiations.
Q. Serves as contact for employees and the public with ADA questions and accommodation requests.
R. Research and coordinate information regarding City’s group health insurance plans and enrollment.
S. Responds to requests for verification of employment and reference checks from other agencies.
T. Oversees the maintenance of the supply inventory for City Hall; orders supplies as needed.
U. Oversees the maintenance of City Clerk’s office equipment and City Hall telephone system.
V. Creates and maintains the City web site; updates the web site with minutes, ordinances and information from all departments of the City.
W. Coordinates with the County Election Department on all election matters of the City and maintains required election records for the City.
X. Coordinates building maintenance for City Hall in the absence of a Facilities Manager.
Y. Certifies or attests copies of all records and documents of the City.
Z. Processes annual alcohol licenses unless another Department is assigned.
AA. Administers oaths of office to public officials upon request
BB. Attends at least two (2) evening meetings per month of the City Council and other special meetings as needed.
CC. Attends seminars and workshops related to City Clerk duties and responsibilities when appropriate.
DD. Other duties as assigned.
EXPERIENCE AND EDUCATION: The knowledge and skills required to for this position:
(a) High school diploma or GED required
(b) Three (3) or more years’ experience in office management/supervision required.
(c) Demonstrated competency with computers, including Microsoft Office programs, required
(d) Associates or Bachelors degree in related field preferred
(e) Knowledge of Black Mountain and video conferencing software preferred
(f) Website maintenance experience preferred
(g) Municipal experience and/or a certification as a Municipal Clerk preferred
(h) Human resources and ADA training or experience preferred
A combination of education and experience equivalent to the above may be considered.
LICENSURE REQUIREMENTS:
(a) Valid Drivers License required
(b) Notary Public for the State of Montana (license can be obtained after employment)
TOOLS AND EQUIPMENT USED: Personal computer, telephone, scanner, photocopier and recording devices.
PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to type and file; reach with hands and arms and talk and hear. The employee is frequently required to stoop or kneel. The employee must regularly lift and /or move up to 25 pounds, may lift and/or move heavier items with assistance. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
While performing the duties of this job, the employee is most frequently in an office setting. The employee may be exposed to moving mechanical parts. The employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.
The duties listed in the Position Description are illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
This Position Description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Apply through:
Hamilton City Attorney’s Office
910 W. Main Street
Hamilton MT 59840
DEADLINE: Posted April 15, 2025. Application screening will begin April 29, 2025. Position open until filled. Start date for this position anticipated to be in May, 2025.
Job Type: Full-time
Pay: From $52,000.00 per year
Benefits:
Health insurance
Paid time off
Retirement plan
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: Senior Legal Accountant
Company: ttg Talent Solutions
Location: Manhattan
