Overview
Senior Director, Business and Legal Affairs Jobs in Santa Monica, CA at Lionsgate
ESSENTIAL FUNCTIONS:
Answering telephones, assisting callers and directing calls to appropriate person, taking messages when necessary
Monitoring the kiosk, providing assistance to those in need at the reception window
Typing correspondence, memos, journal entries, letters, etc. when directed
Collecting money orders and issuing receipts
Maintaining and updating the files in the “Ready for Court Drawer”
Filing
Monitors incoming faxes and distributes them accordingly and timely
Creating, opening and closing client files
Entering/updating computer information on individual clients
Compiling specialized reports as directed
Attends a minimum of 5 hours of training on an annual basis
Scheduling and checking appointments
Gives clients questionnaires to complete for place on
Accurately assigns and documents all felony and municipal place ons
Accurately and timely enters all felony intake, release and warrant information onto the felony caseload according to procedure
Accurately and timely enters all warrant information onto the misdemeanor warrant caseloads and cross-references them with the warrant drawer
Schedules PSI appointments
Creates PSI files and logs all PSI referral information on the felony PSI caseload
Boxes closed files at the end of the year for storage
Monitors the completion of community work services
Interview and review required paperwork with clients within the CW Program
Refer client to the appropriate work site
Verifies and document completion of community service hours
NON-ESSENTIAL FUNCTIONS:
Performs other job-related duties as directed by Supervisor.
Performs back-up duties for the Administration or other secretarial staff as directed.
JOB REQUIREMENTS
Equipment: Incumbent operates equipment such as, but not limited to, the following: Copy machine, computer terminal, personal computer, facsimile machine, printing equipment, telephone, surgical gloves, face mask and you may be required to travel by car (department’s or personal).
Critical Skills/Expertise:
Knowledge of the principles and practices of Court procedures.
Demonstrate an understanding of oral and written communication skills.
Demonstrate an understanding of department office equipment (computer, phone, fax, scanner, copier, etc.)
Knowledge of Portage County Adult Probation policies, rules, regulations, and procedures.
Exhibits problem solving skills with an emphasis in crisis management/intervention.
Demonstrate computer literacy and/or technical competency necessary to complete departmental tasks including but not limited to; Microsoft Office Suite (Word, Excel, Outlook) and web-based applications (CourtView).
Job Standards: High school diploma or GED required and two years secretarial or office management experience is preferred.
DIFFICULTY OF WORK
Work consists of moderate complex, varied, standardized and non-standardized tasks requiring the knowledge and application of established laws, rules, regulations, policies, and procedures and involves evaluating the relevance and importance of theories, concepts, principles and developing different approaches or tactical plans to fit specific circumstances.
RESPONSIBILITY
Incumbent makes most decisions regarding work independently with general supervision. Supervisor reviews incumbent’s work as needed. Guidelines may exist but are flexible and are open to considerable interpretation. Independent judgement, personal discretion, and resourcefulness are needed to interpret and apply guidelines. The duties and responsibilities of this job will have moderate impact on the image of the County and/or the wellbeing or rights of its citizens. Errors at this level will be difficult to detect and could result in non-compliance with laws or policies and in possible lawsuits, etc. and negatively affect the delivery of quality service and cost, impacting the department and possibly the county overall.
PERSONAL RELATIONSHIPS
Incumbent maintains frequent contact with co-workers, probationers, representatives of various public and private agencies, law enforcement.
PHYSICAL EFFORT AND WORK ENVIRONMENT
Physical Requirements: Incumbent performs sedentary to light physical work which may require lifting up to fifty (50) pounds occasionally. Ability to operate a motor vehicle. Ability to defend oneself from personal attack.
Physical Activity: Incumbent performs the following physical activities: talking, hearing, standing, walking, sitting, stooping, kneeling, crouching, reaching, handling, driving and repetitive motions.
Visual Activity: Incumbent performs work where the seeing job is close to the eyes.
Job Location: The position also requires the ability to assess, de-escalate and appropriately respond to unpredictable and potentially volatile and high-risk situations.
All job offers are made with the understanding that prospective employees must pass a drug test, criminal background investigation, and motor vehicle record check prior to being hired and possess a valid Ohio Driver’s License.
Title: Senior Director, Business and Legal Affairs
Company: Lionsgate
Location: Santa Monica, CA
