Overview
Senior Counsel – Intellectual Property Jobs in Kingsport, TN at Eastman
Job Listing Title:
Administrative Assistant – UFCW & Employers Trust, Benefits Administration, CONCORD CA
Job Listing:
Established in 1957, UFCW and Employers Trust, LLC, also known as the Trust Fund Office, is one of the top 500 largest retirement funds (managing over $4.2 billion in assets) in the USA. We administer health plans and pension benefits for over 230,000 participants at 116 employers throughout Northern California and Hawaii. We serve the grocery food market and retail pharmacy industry consisting of essential workers from employers like Safeway, Save Mart, and Raley’s. The Trust Fund Office administers several multiemployer plans; an employee benefit plan maintained under multiple collective bargaining agreements. Our “Taft Hartley” plans are governed by strong Boards of Directors consisting of Union and Employer industry leaders (as Trustees) with a fiduciary focus and care for our Membership and their families. Our mission is to provide exceptional benefit administration to those we serve: our Members, Dependents, Local Unions, Employers, and Service Providers.
WE OFFER
$32.85 – $38.64 (hourly pay range)
Full benefits package (medical: Kaiser or Blue Shield, dental, vision, life insurance, death benefit, employee member assistance program) with no premiums for employees and low premiums for dependents
Defined Benefit Pension Plan
401(k) match and individual consulting with pension consultant
Generous Vacation Time Off (starting at 3 weeks up to 6 weeks) and Sick Time
Generous holidays (11.5 paid days per year)
On-site free gym in Concord
Complimentary coffee service everyday
Our Concord location includes free parking, and is conveniently located in the central east bay, beside the I-680 freeway and accessible to BART. The adjacent Veranda Shopping Center (www.shoptheveranda.com) is within walking distance and has a variety of restaurants, retail shopping, and events.
OUR CULTURE
Our mission to provide exceptional benefit administration for essential workers is what drives us. What we do matters and touches the lives of over 228,000 participants who work for 116 entities.
We have been in business since 1957 and are expanding. Come grow with us!
Average employee tenure of 10 years
Culture of recognition
Variety of paths for career advancement
Exciting events
An amazing team of professionals to collaborate with and learn from!
JOB SUMMARY
Provides a wide range of administrative duties to support the Sr. Director of Health & Welfare Operations, the Senior Director of Benefits Systems, and the Operations Department. Manages various calendars, prepares and distributes correspondence, coordinates travel arrangements, organizes meetings, and performs general administrative duties. Also responsible for the creation and distribution of Member Praise Letters and Appeal Response Letters and handles other special projects as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Manages and maintains the master calendar for the Senior Director of Health & Welfare Operations and Senior Director of Benefits Systems, ensuring all daily, weekly, monthly, quarterly, and annual appointments are entered accurately and without schedule conflicts.
Schedules and organizes all meetings and conference calls, prepares agendas, takes meeting minutes, and provides all required materials to the Senior Director of Health & Welfare Operations and Senior Director of Benefits Systems in advance of meetings.
Main point of contacts for all department room reservations, including vendor meetings. Reserves conference lines as requested.
Coordinates travel arrangements for the Senior Director of Health & Welfare Operations, Senior Director of Benefits Systems, and other Department Directors as requested including researching and confirming airline flights, making hotel reservations, arranging ground transportation, and completing conference registrations. Creates and prepares itineraries and other appropriate materials needed during periods of travel. Processes and submits expense reports for travel and other miscellaneous expenses.
Prepares correspondence and other materials, including Member Praise Letters and Appeal Response Letters, which may require transcription, tracking of documents, and coordination of delivery.
Responsible for the Concord office general supply orders, including procurement, budget adherence, and organization of supplies.
Responsible for the coordination and production of the quarterly LLC Operations Reports.
Performs general administrative duties including answering phones, managing e-mail, processing incoming and outgoing mail, filing, taking meeting notes and minutes, and ordering office supplies.
Responsible for the tracking and timely completion of legal documents (Subpoenas, Requests of Information, Department of Labor Letters, and Class Action Settlements).
Works closely with Executive Assistant and Board Communications Coordinators, assisting with when needed. Provides coverage for Board desk and related tasks.
Coordinates a wide variety of special projects as assigned.
MINIMUM JOB REQUIREMENTS
Associate’s degree and 3 years of related experience.
A combination of appropriate education and experience may be substituted for the minimum education and experience requirements.
Type a minimum of 50 WPM.
PREFERRED QUALIFICATIONS
Experience with working with various levels of staff within multiple organizations.
Experience with meeting and travel planning and coordination.
Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe Acrobat 9 Pro, , and other applications.
KNOWLEDGE, SKILLS AND ABILITIES REQUIREMENTS
Knowledge of standard office procedures, practices, and equipment
Skill in operation of modern office equipment such as personal computer, facsimile, copiers, scanners, calculators, and telephones.
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with co-workers, vendors, members, trustees, and union representatives.
Skill in providing high quality customer service, including assessing and resolving customer questions and needs while adhering to customer service guidelines and procedures.
Ability to comprehend, process and apply both verbal and written skills appropriate to the job.
Ability to accurately organize and maintain paper documents and electronic files.
Ability to work effectively in a team environment.
Ability to handle confidential information with discretion and tact.
Ability to detect errors, determine causes, and make corrections as appropriate.
Ability to successfully resolve issues in a timely manner.
Ability to prioritize and work independently on projects with minimal supervision.
Ability to plan, develop and coordinate multiple projects.
Proficiency in English grammar, spelling, punctuation, and simple mathematical functions such as addition, subtraction, multiplication, division, etc.
Proficiency in the use of (or ability to learn) personal computer software or systems applicable to the essential functions of the job, which may include any or all of the following: email/calendar software, internet/intranet browsers, word processing, spreadsheets, database software, and various systems or software used by office (such as automated payroll systems).
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed in a standard office environment with possible minor inconveniences due to occasional noise, crowded working conditions, and/or minor heating, cooling, or ventilation problems. While performing the duties of this job, the employee is required to:
Sit (regularly)
Stand or walk (occasionally)
Talk or hear (regularly)
Use hands to finger, handle or feel (regularly)
Reach with hands and arms (regularly)
Vision abilities required by this job include close vision and the ability to adjust focus. The employee is regularly required to lift and/or move up to 10 pounds and may occasionally be required to lift and/or move up to 30 pounds (such as a box of paper).
If this sounds like a fit for you, please check out and apply now!
Note: This position is subject to a pre-employment negative drug screen and satisfactory completion of a background check and reference checks.
Compensation $32.85 – $38.64/hour.
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Title: Senior Counsel – Intellectual Property
Company: Eastman
Location: Kingsport, TN
