Overview
Senior Business Systems Analyst, Legal Operations Jobs in Remote at HubSpot
Title: IN-OUCC-Legal Assistant (756499)
Client: State of Indiana
Duration: 02/17/2025- 06/30/2025
Location: Indianapolis, IN
PRIMARY RESPONSIBILITIES
Manages and processes all case and non-case related information/documents.
Supports and assists technical staff and attorneys as assigned.
Supports and assists all Administrative Assistants in coordinating daily work schedules.
Maintains calendar dates (in Outlook) for all active cases.
Setup and coordinate meetings and conferences.
Organizes case files for attorneys in preparation of evidentiary hearings.
Contributes to overall Agency and Division goals.
Interacts with public and external contacts as frontline administrative assistant.
Creates and modifies documents using Microsoft Office Suite, including Word, Excel, Adobe pdf.
Perform general clerical duties including but not limited to copying, faxing, mailing, and filing.
Maintains files in Microsoft Dynamics as well as other emerging IT applications.
Tracks activities and maintains various spreadsheets and databases.
Maintains any required Division records and reports.
Performs other duties as assigned.
Job Requirements:
Exceptionally strong organizational skills, including meticulous attention to detail and ability to work on multiple cases and assignments simultaneously.
Excellent time management skills, including ability to perform and complete tasks under deadline pressure.
Excellent verbal and written communication skills, capable of interfacing with all levels of the organization in a dependable, self-motivated, and team-oriented manner.
Sensitivity to confidential and redacted information in legal filings;
Knowledge and skill in developing and maintaining case files and other documents;
Ability to work independently and in teams both in a timely and well organized manner;
General knowledge of Agency’s Microsoft Dynamics system.
Proficiency in using Microsoft Office software (Word, Excel, SharePoint);
Skills Required:
High School Diploma
Legal assistant or paralegal experience
Proficiency with Microsoft Office Suite
Able to work independently with excellent attention to detail.
Ability to establish effective and cooperative working relationships.
Prior experience with Microsoft Excel.
Paralegal certification or coursework
Prior working experience in a State or Federal Government Agency.
Prior experience as an executive or lead administrative or legal assistant.
Job Type: Contract
Pay: $22.00 – $24.00 per hour
Schedule:
8 hour shift
Education:
High school or equivalent (Required)
Experience:
Legal assistant or paralegal: 2 years (Required)
Microsoft Office Suite (MS Excel): 2 years (Required)
Legal Executive/ Legal Administrative: 1 year (Preferred)
License/Certification:
Paralegal certification or coursework (Preferred)
Location:
Indianapolis, IN 46204 (Preferred)
Ability to Commute:
Indianapolis, IN 46204 (Required)
Work Location: In person
Title: Senior Business Systems Analyst, Legal Operations
Company: HubSpot
Location: Remote
