Overview
RON Notary & Client Document Coordinator Jobs in Orlando, FL at EstateCo, LLC
Job Summary
EstateCo is hiring a full-time RON Notary & Client Document Coordinator to join our Legal Team.
This is not a basic notary role.
This is a legal document coordination role for someone who can own the signing process from start to finish.
You will review legal document packages, send documents to clients for review, schedule signing appointments, conduct remote online notarizations through Pactima, coordinate mobile notaries when needed, and make sure executed documents are uploaded properly into our internal system.
The right person is self-starting, detail-oriented, comfortable with technology, strong on the phone, and calm with clients who may be older, overwhelmed, out of state, or difficult to reach.
Duties
- Contact clients and schedule signing appointments once documents are ready.
- Follow up daily on unsigned documents, missed appointments, and unresponsive clients.
- Review document packages for accuracy, completeness, and signing readiness.
- Flag document issues to the Legal Team before signing.
- Conduct Remote Online Notarization (RON) sessions through Pactima.
- Coordinate mobile notaries when in-person signing is needed.
- Guide clients through the signing process and direct legal questions to the Legal Team.
- Upload executed documents and maintain accurate signing statuses.
- Keep estate matters moving by proactively resolving signing delays.
Qualifications
- Active Florida Notary commission.
- Active Florida RON registration.
- Current required RON compliance credentials, including bond, insurance, training, and technology requirements.
- Experience with legal, estate, probate, title, escrow, or paralegal work.
- Experience reviewing legal or legal-adjacent documents for signing readiness.
- Experience using RON technology.
- Strong phone, email, and text follow-up skills.
- Strong attention to detail.
- Existing network of reliable mobile notaries, preferably in Central Florida.
- Ability to work remotely while staying highly accountable.
- Ability to attend weekly in-office meetings in Central Florida.
Strongly preferred:
- Bilingual English / Spanish.
- Pactima experience.
- Paralegal experience.
- Estate, probate, trust, title, escrow, or real estate closing experience.
- Experience working with older clients or clients under stress.
About EstateCo
EstateCo is an Estate Care company based in Central Florida.
We manage estate matters for families after loss, including legal coordination, paperwork, property issues, heir communication, and estate administration support.
Our work requires professionalism, patience, accuracy, and follow-through. Families trust us during stressful moments. That trust has to be protected in every call, every document, every appointment, and every signature.
Join EstateCo in helping families move through the estate process with clarity, care, and confidence. Bring your attention to detail, strong communication skills, and commitment to follow-through to a role where every appointment, document, and signature helps move an estate forward—and makes a meaningful difference for the families we serve.
Pay: From $80,000.00 per year
Benefits:
- Dental insurance
- Flexible schedule
- Free parking
- Health insurance
- Paid time off
- Vision insurance
Work Location: Hybrid remote in Orlando, FL 32803
Title: RON Notary & Client Document Coordinator
Company: EstateCo, LLC
Location: Orlando, FL
Category:
