Overview
Records Coordinator and Administrative Assistant Jobs in Columbus, OH at State of Ohio Jobs
We are currently seeking a Litigation Paralegal with 4-5 years’ experience to join our Orange County office. Our paralegals work collaboratively as part of the litigation support team to provide support to our litigation attorneys in all three of our offices during all phases of the litigation process, from the initiation of a case, during document collection and discovery, and through trial and the appellate process.
Essential Skills for the Position
Organized: Multi-task, prioritize, and juggle numerous assignments and needs of multiple attorneys with competing priorities and an ever-changing to-do list
Communication: Superior communication skills, both oral and written
Self-starter: Anticipate what is needed, take initiative, and make things happen
Technologically Savvy: Comfortable and efficient with learning and staying up to date on new technologies and specialized software
Adaptable: Able to work independently and part of a team, utilizing firm best practices and standards with flexibility and adaptability to changing procedures when necessary
Problem Solver: Find the most appropriate solutions to prioritize time-sensitive assignments and to complete complex tasks
Attention to Detail: Strong attention to detail and analytical skills
Calm Under Pressure: Manage large quantity of changing information in high stress circumstances and maintain high work quality
Job Responsibilities & Tasks
Prepare correspondence, legal forms, subpoenas, and other basic pleadings
Conduct legal research and perform cite checking using Lexis Nexis or Westlaw
Collect documents and other materials from client, opposing parties, and third parties (hard copies, electronic data, and physical evidence) and maintain the chain of custody
Load, organize, and manage documents to allow for easy retrieval and/or review by attorney
Review and tag documents in electronic document management databases for privilege and key issues
Oversee the logistics of document production, redactions, and preparation of privilege logs
Interact with outside parties, including clients, third-parties, vendors, experts, court personnel and other attorneys
Perform factual research or background research of experts and witnesses
Prepare charts and graphs of damages and other information
Enter data and prepare chronologies and timelines and lists of key witnesses/players
Assemble and organize appendices, exhibits, and supporting documents for court filing and service
Create tables of contents and authorities with hyperlinks for court-filed documents
Prepare binders of key documents for depositions, hearings, and attorney review
Summarize document productions, deposition transcripts, and other discovery-related documents
Manage technical logistics for depositions and trial, including conference or courtroom logistics for deposition, trial, or hearing and provide trial-tech support as needed
Prepare witness outlines, jury instructions, demonstratives, trial designations, witness lists, exhibit lists and binders, and other materials for trial and trial presentation
Coordinate the scheduling of witnesses for preparation and testimony
Maintain and track legal and filing deadlines through the litigation team’s calendar system, calculate and enter deadlines for State and Federal courts
Be knowledgeable of local court rules, procedures, and timelines for filing deadlines and capable of researching resource guides, rule codes, authorities, and court websites relative to same
Assist with special projects and other related duties as needed
Qualifications and Litigation Experience
Bachelor’s Degree preferred; Paralegal Certificate from an ABA-approved program with a focus on litigation required
Minimum 4 years of complex business litigation paralegal experience in CA state and federal courts (experience with commercial real estate and construction litigation preferred but not required)
Demonstrated experience working with database systems and legal software tools in the areas deposition, case management, file sharing, and e-discovery, such as Relativity, Opus, and OnCue
Proficiency using a rule-based calendaring or docketing system, such as Court Alert
Strong software skills and knowledge such as Adobe/Kofax, Microsoft Suite
Flexibility for travel and overtime as needed
1,600 billable hour requirement
Compensation and Benefits
Salary to be based upon experience and education; we’re targeting between $80,000-$95,000 annual
Comprehensive benefits including medical, dental, and vision as well as 401(k) and vacation time
Hybrid work arrangement, with the expectation to be in the office at least 3 times per week and on an as needed basis
Cox, Castle, & Nicholson is an Equal Opportunity Employer. Cox, Castle, & Nicholson provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Cox, Castle, & Nicholson will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO). Privacy Policy (coxcastle.com)
Title: Records Coordinator and Administrative Assistant
Company: State of Ohio Jobs
Location: Columbus, OH
